Page 2 - 79th Annual Conference - Trade Show Application
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Policies & Contract Terms
Guidelines & Conditions
Alcohol Beverage Service Entertainment Application
Each company will designate an On-Site Entertainers (magicians, musicians, The NABCA Trade Show Application, Server/Seller
Booth Manager who must be present in the dj’s, etc.) and/or entertainment devices Training Verification and Certificate of Insurance
space during the hours of operation. Upon (arcade games, Wii, karaoke machines, accompanied by the Application Fee, constitute
arrival to the Conference, the Manager etc.) are not allowed in or around a contract for the right to use the booth,
will receive materials from NABCA staff individual booths. Entertainment will be providing all other regulations are followed.
regarding Responsible Alcohol Beverage provided by NABCA for the benefit of
Service policies. NABCA requires proof that all Annual Conference attendees when Cancellation
the Manager or another company employee deemed appropriate.
designated to assure responsible alcohol Cancellation of a booth must be submitted to
beverage service, including company Giveaways NABCA in writing. The booth application fee
bartenders, has completed server/seller is non-refundable unless the space is sold to
training (certification must be current). Only gifts of nominal value (key chains, another participant by NABCA. No refunds will
A special badge will be provided for the pens, buttons, etc.) may be provided by be made for a booth cancelled less than 30 days
Manager and the person (if different than companies to any conference attendee. prior to the start of the Annual Conference.
the Manager) charged with responsible No items of apparel of any value, no
beverage service duties. company lanyards and no alcohol Liability
If bartenders assist the Trade Show beverages (other than on a per-drink
participant in the display and/or dispensing basis) may be provided. Mini (50ml) Participants shall not abuse or deface the walls
of products, they must be certified, bottles are strictly prohibited. or floors of the ballroom, the exhibit company
professional and appropriately dressed. structure, the equipment or furnishings in the
(No models are allowed). All bartenders Non-Conference Business space. The participant will be held liable for
and others serving alcohol beverages Meetings/Functions any such damage caused by the participant or
are required to comply with state laws his/her agents. The participant assumes full
regarding such service, i.e., no alcohol Company business meetings/functions responsibility for complying with applicable
beverages may be served to anyone who may not be held during NABCA General federal, state and local regulations as well as
is under 21 years of age or who appears or Business Sessions. Use of the function all hotel regulations applicable to exhibits.
to be intoxicated. Servers are expected to rooms at the Conference hotel for Participant will indemnify and hold harmless
check the NABCA badge and appropriate business meetings/functions during NABCA and the hotel, and their respective
identification of age. periods when no official Conference officers, employees and agents, from and
All Trade Show participants must report events are scheduled is permitted only against any and all liability (including reasonable
any incident(s) involving underage with prior approval of NABCA. attorneys’ fees) arising out of Participant’s
consumption and/or intoxication promptly activity during the Annual Conference.
to a member of the NABCA staff. No one Penalties Participant will provide NABCA with a
under 21 years of age is allowed in or in certificate of insurance showing General
the vicinity of the Trade Show booths. Should a Trade Show participant violate Commercial Liability coverage in the amount
any of the restrictions outlined, there will of at least $2,000,000 aggregate, $1,000,000
Display/Signage Guidelines be a warning issued for the first violation; each occurrence, Worker’s Compensation for
a fine in the amount of the application fee statutory benefits and employer’s liability of
Display materials that are permitted by for the second violation; and NABCA will at least $500,000, and alcohol server liability
TTB regulations and used to promote exercise its right to refuse future Trade coverage. Participant will name NABCA as
participant brand(s) in stores may be Show participation in the event of a an additional insured on the general liability
exhibited in the booths. Only NABCA third violation. NABCA reserves the right coverage.
provided signage and approved decor to restrict participants which, because
will be permitted outside of the booths. of noise, method of operation, or for Possession/Release/Use
NABCA reserves the right to prohibit the any reason, become objectionable, and
use of any unauthorized or objectionable also to prohibit or evict any participants Each Trade Show participant will be responsible
display materials. Control/responsibility is a which, in the opinion of the Association, for all charges incurred for the booth. Hours of
key mission of the Control States; therefore, may detract from the general character operation are defined in the previous pages
NABCA strongly encourages the inclusion of the Trade Show as a whole. This of materials. Participants agree to remove all
of social responsibility messaging in display restriction applies to persons, products, products and display materials prior to vacating
materials. conduct, printed matter or anything the their space.
Association judges to be objectionable. In No participant shall assign, sublet or share the
the event of such restrictions or evictions, whole or any part of the booth without prior
the Association or its agents are not liable approval from NABCA. Business meetings
for any refunds of registration, rental, or conducted on behalf of the Trade Show
other expenses. participant are not to be held in the space
during posted hours. NABCA is not responsible
Page 2 of 6 | 79th Annual Conference | Trade Show Application for the Participant’s personal property that may
become lost, stolen or damaged during the
conference.
