Page 18 - AYO Governance Manual Draft

Annual General Meeting (AGM)
 EC sets the date, time and venue for the AGM at the beginning of the year. Usually held on last
Monday in November. Check that President is available to chair the meeting.
o Secretary notifies players, subscribers, life and honorary members as required by Rules.
 The subscription fee for the following year can be set at the same time.
 Business that must take place:
o receive the minutes of the previous meeting
o receive reports (including the financial statement of accounts)
o elect members of the Committee
 Review the Rules of the Society to see whether there should be any updates. The Rules are clear
on how to pass changes. All changes need to be registered with the Registrar of Societies and the
Charities Commission. The Secretary usually does this.
 At least one Player Representative should present a report. It should contain:
o Reflections on the activities/ experiences of the last year
o Challenges, achievements, failures etc
o Thanks/congratulations to other people
o Anything else that the AGM would like to hear
 Characteristics of people who would be good to nominate as Player Representatives and other
committee members
o Have a vested or long-term interest in the orchestra
o Creative thinker, good communicator. hard and efficient worker, logical, opinionated, able
to handle stress, good at team work

Table 1.
Executive Committee Member Competencies

C O M P E T E N C I E S R E Q U I R E D
Musician Secretarial Financial Operations Fundraisg Commun. P.Rep

Committee Member Legal

Number Required 2 1 1 1 1 1 2 2

Music Director 
Alex Cowdell  
Mary Lin  
Anne-Marie Forsyth 
Helen Lewis  
Rachael Brand  
Bryan Lin 
EC Member 7
Mana Waiariki 
Jessie Anderson 
Naomi Kelly 
Lachlan Grant 
Player Rep 5
Player Rep 6

Total 3 1 1 1 0 1 3 4

Operations oversees Player Management and Marketing
Finance oversees Assets Management and Investments Management
Communications oversees communications with funders, supporters and external media