Page 8 - 2024 Vendor Buyer Conference
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Breakout Session Four
2:10 PM - 3:00 PM
401: THE "LOST ART (AND 402: SOLE SOURCE: WHAT IS
POWER)" OF THE IT "REALLY?"
INVITATION FOR BID (IFB) Let's talk Sole Source. Just because a vendor submits
It might be time to reconsider going for formal IFB or a letter saying they are the only distributor of a
formal Written Quotes again for certain purchases. product, it does not constitute a Sole Source
There are great savings to be made in this method, Determination. How do you educate your end users
you can still control the process and the quality to understand the true meaning?
through well written specifications, and it may just
be the best way to get your local vendors involved
again. With a well written IFB, you do not need to Presented By: Roger Spivey - Scottsdale Unified
fear the lowest priced responsible, and responsive School District & Michelle Hamilton - Mesa Public
bidder. Schools & Lila McCleery - Phoenix Union High
School District
COMPLIANCE
Presented By: Mark Kinsey - Professional Group
Public Consulting (PGPC) & Larry Larson - Phoenix
Union High School District
BEST PRACTICES 404: NAVIGATING
PROCUREMENT
DYNAMICS
403: CONTRACT In this multiple-viewpoint panel discussion, we delve
into the strategic rationale behind procurement
MANAGEMENT AND decisions, particularly focusing on the choice
between direct selection and the necessity of
POST AWARD DEBRIEF alternative delivery methods when firms already hold
Come and learn some basics on how to improve the cooperative contracts. We will explore the factors
influencing these decisions, including cost efficiency,
one area where procurement people seem to be customization requirements, and legal
weakest. Basic tips on how to manage your considerations. Discover the nuances of when a
contracts. We will also tackle Post-Award Debrief for cooperative contract suffices and why, contrasting
award vendors on how to proceed with their award. scenarios where a hard bid, RFQ or RFP processes,
We will address some do's and don'ts for this. become imperative. Gain insights into optimizing
procurement strategies to align with organizational
goals, compliance, and achieving the best value for
resources expended.
Presented By: Julie Carson - Laveen Elementary
School District & Christine Gabaldon - Tolleson
Elementary School District & Nancy Colbaugh - Presented By: Tammy Delgado - Glendale
Mohave Cooperative & Scott Engel - Mesa Public Elementary School District & Taylor Perkins - Chasse
Schools & Gary Barkman - Mesa Public Schools Building Team & Missy Mudry - Sunny Path
COOPERATIVE PURCHASING Associates, LLC & Ron Erickson - Sunland Asphalt
VENDOR PROFESSIONAL DEVELOPMENT
