Page 41 - The EDGE Spring 2022

Figuring out How Much to Pay for Travel

CONTINUED FROM PAGE 39

“Districts should have their own For overnight travel, all the time an hourly employee

policy for a travel advances.” spends traveling during their normally scheduled working
hours must be compensated, even when the travel occurs
- Holly Griglio on weekends or holidays, except when the employee is
required to drive.
Supporting documentation for a travel reimbursement For example, assume an employee’s scheduled hours are
should include the dates of travel including departure and 8am-4pm Monday-Friday. If the employee travels to a
arrival times, purpose of trip and mileage. Receipts are conference on Sunday from 2pm-6pm, they are only paid
required for airfare, lodging (itemized), car rental, parking, on Sunday from 2pm-4pm because the rest of the travel
and other items if required by district policy. The employee time is outside of their scheduled working hours.
is expected o show which meals were provided as part of
the conference.
AASBO members were cautioned to check on the latest
rates because maximum rates can and have changed
Employees in a position that is exempt from the Fair Labor multiple times in a fiscal year.
Standards Act receive no compensation related to travel
time. Non-exempt employees who travel from one duty Holly Griglio can be reached at: holly.griglio@hm.cpa
post to another in a single day, that is generally counted as
working time. Lizette Huie can be reached at: lhuie@sahuarita.net

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