Page 28 - School Finance Manual 2025-26

School Business Official Finance Deadlines cont. 28
Provided by:

May cont. Recurring Tasks
Upload revised Budget to ADE State Retirement System contributions and with-
☑ ☑
No later than May 18 holdings must be submitted to ASRS within 14
calendar days after the end of each pay period.
Upload Signed Coversheet to ADE AZ New Hire Reporting – within 20 days of new
☑ ☑
No later than May 18 hire
Student attendance data must be submitted to
☑
June ADE electronically at least once every 20 school
days for membership and 60 days for absence
Revised Impact Aid Application
☑ information through the last day of instruction
No later than June 30 Federal reimbursement claims for meals served
☑
must be submitted to ADE within 10 days after
State Grant Final Payment Request
☑ the end of each covered month.
Usually 3rd week of June
☑ Each month, monies deposited in clearing
accounts must be remitted to the County Trea-
Supplies Inventory
☑ surer
June 30 Each month, a report of cash receipts, disburse-
☑
ments, transfers, and cash balances of the
Annual Physical Inventory
☑ Student Activities Fund must be submitted to the
Physical inventory required every 2 years for federal Governing Board.
equipment and 3 years for all other assets Use Tax Filing – no later than the 20th of each
NLT June 30 ☑ month
Bank and CSS reconciliations – monthly
Final GME Amendment ☑
☑ GME/G5 Reimbursement Requests - monthly
(grants ending September 30) ☑ SFB Reimbursement Requests
June 30 ☑
☑ CTED Payment Requests
Call for election (if applicable)
☑
June
No Specific Deadlines, but Required
Upload annual audit, single audit and USFR
District Specific Unique Tasks compliance questionnaire to ADE school finance
☑
Desegregation budget and AFR aligned to other Ensure governing board accepts the audits
☑ ☑
budget/AFR due dates issued
Truth in Taxation hearings Issue Total Compensation Statements to
☑ ☑
Publish 10 days in advance employees each fiscal year. Recommended
☑
Publish in newspaper 2 times these be issued after final payroll is posted for
☑
Roll call vote the fiscal year.
☑
Mail affidavit of publication, roll call vote to
☑
PTOC

Arizona Association of School Business Officials | School Finance Summary Manual