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Amid Pandemic, Procurement Officials Adding New Items to Their Shopping Lists

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Williams recommended talking to a vendor on the phone
districts and with our vendors. If you’re making changes
before issuing a purchase order to clarify the delivery timeline
from paper to digital, make sure you maintain records that
and whether it’s something they actually have on hand. “Put
you normally would for auditing purposes. So when auditors
them on the spot,” he said.
ask for them, you are still able to maintain compliance with
procurement rules and regulations.”
When it comes to using funds from the Coronavirus Aid,
Relief, and Economic Security Act (CARES), Staples said:
“Be cautious with federal funds. Follow federal regulations.”
Bobby Williams II, Mesa Public Schools, can be reached at:
The panel discussed the types of products they have been
blwilliamsii@mpsaz.org and (480) 472-6124
purchasing heading into a new school year. Spivey said it has
been business as usual, except for purchasing some things he
Lari Staples, Dysart Unified School District, can be reached
didn’t normally buy, such as Plexiglas.
at: lari.staples@dysart.org and (623) 876-7010
Staples said the biggest change for her was going paperless.
“We finally made the switch from faxing PO’s to emailing Roger Spivey, Litchfield Elementary School District, can be
PO’s,” she said. “With process changes, the biggest thing is reached at: spivey@lesd.k12.az.us and (623) 547-1528
staying in touch with people.”
Lila McCleery, Phoenix Union High School District, can be
McCleery noted: “Zoom conferences have been huge in reached at: mccleery@phoenixunion.org and (602) 764-1404
maintaining relationships among our departments, other

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22 THE EDGE BACK TO SCHOOL 2020

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