Page 47 - Employee Handbook January 1, 2025

eligible position. All hours thereafter are accrued on a bi-weekly basis. PTO use
during introductory time frames is discouraged to maximize the initial training time
frame.

ACCRUAL AND PAYMENT OF PTO
Accruals are based upon paid hours up to 2,080 hours per year, excluding overtime.
Length of service determines the rate at which the employee will accrue PTO.
Employees become eligible for the higher accrual rate on the first day of the pay
period in which the employee’s anniversary date falls.

FULL-TIME ACCRUAL RATES:

USE AND SCHEDULING OF PTO
Whenever possible, PTO must be scheduled in advance for time off for vacations,
personal leave, and appointments or other reasons. It is subject to supervisory
approval, department staffing needs and established departmental procedures.
Unscheduled absences will be monitored. An employee will be disciplined when the
frequency of unscheduled absences adversely affects the operations of the
department and/or is considered excessive. The supervisor may request the
employee provide a statement from his or her health care provider at any time
concerning the justification for an unscheduled absence. PTO may be required to be
used for missed time when an employee reports late to work, except during
inclement weather. PTO is paid at the employee’s straight time rate. Employees are
required to use available PTO when taking time off from work with the exception of
a company required absence due to low workload or absences occasioned by the
company. PTO needs to be taken in whole hour increments and may be taken in
increments as low as one hour. Exempt employees are required to take PTO in half
or full day increments. When PTO is used, an employee is required to request
payment of PTO hours according to his/her regularly scheduled workday. For
example, if a non-exempt employee works twelve hour days, he/she would request
twelve hours of PTO when taking off that day. Requesting PTO in excess of your
scheduled shift is strictly prohibited. PTO in excess of 80 hours consecutively must
be approved by Human Resources.

Page 47 Revision January 1, 2025