Page 48 - Employee Handbook January 1, 2025

PAYMENT UPON TERMINATION
Upon termination, accrued and unused PTO hours will be converted to wages on
your last pay check. Employees have a calendar year of PTO available to them as of
January 1 each year as well as any amount they have accrued in their PTO
bank. However, such PTO is not considered fully accrued as of January 1st and is
accrued pro rata on a bi-weekly basis. Employees using the annual amount before
accrual who subsequently end employment during that calendar year are required to
reimburse the company via payroll deduction for any PTO taken over the then
current accrual amount.

UNSCHEDULED PAID TIME OFF (UPTO)
PTO may be scheduled at the beginning of the calendar year. PTO scheduling must
be done in advance in accordance with department policy and supervisory approval.
PTO that is not scheduled in advance of the employee’s scheduled start time in
accordance with the department policy and supervisory approval may be considered
an unscheduled paid time off (UPTO) incident. Consecutive days are counted as a
single incidence. Employees returning to work after unscheduled PTO may be
required to provide a doctor’s release to return to work. Excessive UPTO will be
addressed through the performance evaluation and also through progressive
discipline.

When a written warning must be given to an employee, the department supervisor
will give a copy to the employee and a copy to the Human Resource Department. It
should be the intent of both the supervisor and employee to work together in an
attempt to avoid future occurrences of unscheduled absences.

NEW HIRE / REHIRE:
If an employee is rehired after voluntary resignation, prior service will be added to
current service to determine the annual PTO hours in the years following the year of
rehire, unless the time away from the company exceeds the length of prior service. If
an employee is rehired after involuntary termination, prior service will not be added
to current service to determine the annual PTO hours.

In the first calendar year of employment for new hires and rehires, PTO eligibility is
determined by the pay period in which employment begins.

PROBATION:
Any employee who incurs four absences during the initial introductory time frame
may have his/her employment terminated.

Page 48 Revision January 1, 2025