Page 21 - CR NEWS Summer 2020

— CENTERED RIDING NEWSLETTER SUPPLEMENT — CR BOT MEETING MINUTES - JANUARY 14, 2020 (continued)
• BOT voted to amend CR’s Vision Statement by adding “since 1993,” so it reads: Sally Swift’s Centered Riding, benefitting people and horses worldwide since 1993.
• Update on CR website project: photographs added to content pages and photo gallery; work continues on “Support Us” section, with direct link to contribution function; details of Sally Swift Legacy and Promotional Funds to be added. Phase two will include transitioning English-language forms to interactive format, to begin soon.
• BOT agreed to include in Spring 2020 CR News shortened minutes of Special BOT of November 19, 2019; It was agreed that the shortened Minutes would be included, after Susan Harris’s review/edit.
• BOT discussed Symposium Review Survey; discussion to continue during Symposium Review Task Force Committee Report.
Report of the Treasurer:
• Brenda Messick submitted reports, including Finance Committee Review of November Financials, Proposed 2020 Budget, November Balance Sheet, November Income Statements.
• Dorothy noted Rider membership has decreased. Marie noted several reminders have been sent but many Rider members did not renew; suggested sending survey to non-renewing members; she will send a draft “mini-survey” and send to BOT for suggestions.
• Discussion of Sally Swift Legacy Fund’s Certificate of Deposit, how to handle renewal/reinvestment after it matures; suggestion made that Treasurer be authorized to reinvest the funds into another Certificate of Deposit when the current one matures.
Report of the Executive Office Marie Westlake and Haley Burns:
• Report on 2020 plans and goals for, in addition to ongoing, routine office administrative tasks.
• As President suggested in her report, major goal for CR Executive Office is to advise/guide/oversee CR President (please see President’s report, above).
• Haley has already taken on several new CR projects, continuing to become familiar with CR Inc. procedures and policies.
• CR Office will continue to work closely with Treasurer, S&S Accountants to ensure all banking/investment accounts up-to-date/reconciled.
• Marie will work on new trademark spreadsheet, including all trademark details, with deadlines/contacts; this will be kept up-to-date and reviewed regularly.
• More communication to occur with Committee Chairpersons, including regular reminders of Committee report due dates and offers of staff assistance, as appropriate.
• Marie informed BOT that 2020 membership cards/stickers are in process of being mailed; work on 2020 membership directory will begin after they are in the mail.
• Review/editing of Administrative Policies and Procedures, with Carol Parker leading this project.
• Review will be done of BOT minutes from recent years to ensure all approved changes to the Instructor Policies and Procedures have been recorded in master document, with
updates provided to Sonja Waggershauser for German translation.
• Exec. Office staff will work with Mark Alpert, website consultant, and BOT and Website
Committee, to ensure website is always as up-to-date at possible.
• Regular communication with members will continue, with all emails and website contacts
answered.
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