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14. The SEC noted that a presentation on the mining of the CXC statistical data would be
delivered at Item 14 of the agenda.

Financial Stability

15. The SEC was remind of the Council’s objective to increase the number of out-of-school
candidates who write its examinations. In that regard, members noted that discussions were
held with Governments on the logistics for candidates to register directly with the CXC to
write their examination. Additionally, meetings were held with Local Registrars on the
proctoring of examinations for out-of-school candidates.

16. The SEC heard that restructuring of the formula used for calculating subvention
payments was completed and approved at the April 2016 meeting of the Administrative and
Finance Committee (AFC).

Stakeholder Engagement

17. It was reported that the development of Service and Customer charters was
rescheduled to 2017 since the survey to inform the process was only completed in 2016. The
CXC had however established its Fresh Desk which is currently in operation. The CXC had
also engaged in numerous stakeholder activities across the region to share, discuss and
obtain feedback on the Council’s strategic direction.

18. The SEC noted that virtual communities for the SEC and the SUBSEC had been created
to improve the communication to those groups. Members of the SEC were urged to accept
the invitations to join and participate in those communities.

Examinations Administration and Security Report

19. The SEC noted that challenges related to optionality and competency with the e-
marking tool which were experienced in the 2015 marking exercise had been addressed. To
eliminate the challenges presented with optionality, the CXC had engaged additional data
entry operators and agreed on an electronic solution with the online provider. Competency
with the e-marking tool would be reduced by hosting webinars and increasing
communication with the marking community.

ITEM 5 : REGISTRAR’S REPORT TO COUNCIL

20. Members of the SEC were reminded of the CXC programme for 2016 which was built
on strengthening the business model, securing financial stability, and enhancing stakeholder
experience. The Registrar gave an update on achievements to date.

21. The SEC heard, in particular, that as it related to securing financial stability, the CXC
had identified participation in comparative examinations in the Region as a need and made
a proposal to the European Union to allow CXC participating countries to take part in the

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