Page 23 - VYSNOVA PROGRAM MANAGEMENT GUIDE 2020

Information Technology (IT)

Information Technology (IT)

Vysnova’s Information Technology (IT) Department is supplied through Xynergie Corp. They provide IT
support through the PgM lifecycle. The following are the various phases or stages of the IT Department
involvement in operations:
IT Planning

The IT Department will provide guidance of the IT equipment and software needed by the new project
office. It provides initial cost estimates for IT equipment for a new project office and provides guidance
when additional or modified project activities require a change in IT activities and equipment. IT
equipment and software will conform to Vysnova corporate standards to ensure that the IT Department
will be able to support the procured equipment and software.

The PM must request a meeting with an IT Department representative within two weeks of contract
award by emailing itrequests@vysnova.com to discuss the IT needs of the Project in a Project IT
Consultation. Within 3 business days of the meeting, the IT department will provide the PM with a list of
the IT equipment and/or software, their specifications, their cost estimates, and recommended method
for procurement for all IT needs of the project (a list of software/hardware standards are shown in Annex
H: Vysnova IT Standards).
Office IT equipment or software on which the IT Department will advise may include:

Infrastructure requirements, including:
o Internet Access bandwidth requirements
o Network equipment (switches, Routers)
o Internet Security Equipment (Firewall)
Workstation requirements, including:
o Laptops – types and users
o Docking stations
Application requirements, including:
o Field Office E-mail Accounts (Use New E-Mail Account Request Form in Vysnova Standard PgM
Docs folder, see Annex E)
o Vysnova standard project management applications
o Specialized applications exclusive for the Project
Corporate Information technology Policies & Procedures
Data Back-up and Maintenance
Cybersecurity needs and compliance

Requesting New User Access
As part of the IT planning stage, the PM will identify any new IT Users there will be related to the project.
From the discussions with the IT Department representative and their recommendations, the PM will
need to fill out a New IT User Request Form (form located in the Vysnova Standard PgM Docs ShareSync
folder, see Annex E) annotating all the user accesses and equipment that user will need (e.g. E-Mail,

Copyright 2020 Vysnova Partners Inc. All rights reserved.

19