Page 34 - VYSNOVA PROGRAM MANAGEMENT GUIDE V1.1

P. 34

Contracts

PM Contracting Responsibilities
PMs will be responsible for knowing how to:

• Review and redline incoming contracts, subcontracts, and their respective modifications from a
project perspective.
• Return the proposed contract or subcontract for finalization.
• Send all fully executed contracts, subcontracts, and consulting agreements to
Contracts@vysnova.com for filing in the Contracts Repository.
• Provide project input to the Contract Data Sheet.
• Request contract changes with the Contracting Officer (CO, aka KO in DOD arenas since CO is used
to signify Commanding Officer) or Subcontract Manager (SCM).
• Escalate contractual questions to Vysnova Contracts Department.
• Administer press releases of awarded contract(s). PM should submit drafts to COO or CA for
approval.
• Monitor and evaluate performance on a project in accordance with contract/subcontract terms
and Vysnova policy.
• Understand specialized contract clauses within the scope of the project.
• Search and retrieve contracts and supportive documentation from the Contracts Repository.
• Execute contract closeout plan defined the contract/subcontract and advised by the Vysnova
Contracts Administrator (CA).
Contract Authorities and Limitations

Key Team Members Authorities Limitations
Contracting Officer only individual authorized to enter, Not authorized to determine
(CO or KO) administer, change, and terminate federal contents of Vysnova’s subcontracts
contracts. Only person who can bind the US except flow down clauses.
Federal Government to a contract.
Contracting Officer designated and authorized in writing by the not authorized to enter, administer,
Representative (COR) contracting officer to perform specific change, and terminate federal
technical or administrative functions contracts
Program/Project formulate, organize, and monitor inter- not authorized to enter, administer,
Manager (PM) connected federal projects from a technical change, and terminate federal
perspective. Develop and control deadlines, contracts. Not authorized to bind,
budgets, and deliverables under project administer, change, and terminate
contracts on Vysnova’s behalf
Contracts develop, negotiate, and evaluate contracts Not authorized to bind Vysnova to
Administrator (CA) on behalf of Vysnova any contracts

The Vysnova CEO and COO hold binding authority for all contracts.

Standard Processes and Procedures for Contracting Activities
The Contract Request Form (CRF) is a Vysnova Contracts tool used to manage and process all Vysnova
contractual requests. Contractual requests include but are not limited to the following: changes to

29 30 31 32 33 34 35 36 37 38 39