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Contracts

prime contracts, subcontracts, agreements; administration of subcontracts, vendor agreements,
modifications; contract research and contract questions. ALL contractual requests must be
accompanied by a CRF. If there is no CRF with your request, your request will be denied. Additionally,
if the CRF is incomplete your request will be denied. No requests shall be issued through any medium
except by CRF. The Contracts Administrator (CA) will maintain an internal CRF repository of all CRFs
submitted.

Contract Request Form (CRF) Process

Confirm
Notify the CA by Await CA response Confirm receipt
receipt of
Complete a CRF email and attach of acceptance or requested of fulfilled
completed CRF rejection Request
action from CA

CRF Standard Operating Procedures

Change Requests to Prime Contracts
• The CRF shall include: the issue, the proposed solution (if you have one), respective CO,
Respective COR, or respective SCM, an excel spreadsheet to support any financial change
requests. (action for PM)
• The PM shall coordinate with the EA to schedule a conference to devise a mitigation/action
plan. The meeting shall include PM, PA, F&A, Vysnova COO, and the COO’s Executive Assistant
(EA). (action for PM)
• Vysnova COO will designate who will issue the change request to the CO.
• If a change request is required for a subcontract, the CA will issue the change request to the
SCM.
Contract Questions and Research Requests
• The CRF shall include: the question and target deadline for answer. (action for PM)
• The email shall include: Contract Question or Research Inquiry Request- Billing Code-Project-
Priority (action for PM)

CRF Template and Training
• CRF Template located in Vysnova Standard Docs Shared Drive folder, see Annex E.
• CRF Training Module (See Annex F: Vysnova Training Program)
o CRF training must be completed within 2 weeks of the PM start date. (action for PM)

SOPs for Reviewing Contracts, Subcontracts, and Modifications

When the PM receives a contract, subcontract, task order (delivery order), purchase order, or
modification from the CO or SCM, notify and forward the document to Vysnova CA via
Contracts@vysnova.com for a contractual review by COB of the day received. Tag the email message
as high priority. (action for PM)
The CA and the PM will simultaneously perform reviews of the document.

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