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Administrative Cases
Details and Assignment
Personal File
Appointment
CS Form 212
Form 1
Assets and Liabilities
GSIS Contract
Transcript of Records
Eligibility

RES – Research and Development

C. Records Servicing
Files are classified, filed and maintained in order that they can be promptly found and
charged out when requested by a unit or person who needs them.

Issuing Files – the procedure for drawing records from the files upon request depends on
circumstances. Only authorized official/personnel can draw other records. The most important
consideration, however is that the files should be found promptly and issued out to the ones who
need them. In drawing records, a File Control Slip must be filled up to prevent the loss of borrowed
records and to render continuing service to their users. No record shall be drawn without approved
request by authorities concerned where such record requested shall be used in filing case an the
like.

D. Records Disposition

Valueless records of any agency shall be disposed of selling or burning of valueless
records shall be adopted provided the requisites in disposing of records shall have been satisfied.
When authority to dispose is granted by the RMAO, the Records Officer of the agency, COA and
the RMAO, witness the disposal by sale or burning. In case of sale, proceeds shall go to the
Treasury of the Philippines.

Isabela State University
Echague, Isabela
December 7, 1987