Page 178 - ADMINISTRATIVE MANUAL

159

ACTIVITY BY CONTRACT BY ADMINISTRATION

OFFICE/UNIT UNDERTAKING OFFICE/UNIT UNDERTAKING
Secures, if necessary, additional

supporting documents from Univ.
Infra Office and other Offices

Submits to DBM request for
release/s

Follows up request/s when
necessary

Notifies the President upon

release

Pays 15% Mobilization Cost
Pre-Completion Central except when not demanded by the Executive Director Pays Construction Materials/

Payments Administration Contractor, or when the bidder is Labor after delivery in
the same Contractor who is accordance with existing COA
working on the same Project or Rules and Regulations, and

other Project/s within the same the University Policy
site (Campus). Pays periodically Disbursement Scheme

based percentage of
Accomplishment Pre-Audit Unit/Campus
Internal Auditor

Prepares voucher with the
Accounting following signatories:

Office a.1 Letter a Univ. Director, Infra
a.2 Chief Accountant
a.3 President

a.4 Preparation of check to be
signed by the Cashier and

countersigned by the President
a.5 Cashier pays the Contractor

Submits certification to the

President through the VP.