Page 192 - ADMINISTRATIVE MANUAL

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Bid Opening

The BAC shall open the bids at the time, date and place specified in the invitation to Apply for
Eligibility and to Bid and the bidding documents. The bidders or their duly authorized
representatives may attend the opening of bids. All members of the BAC or their duly authorized
representatives who are present during bid opening shall initial every page of the original copies
of all bids received and opened. The minutes of the bid opening shall be made available to the
public upon written request and payment of a specified fee.

VI. Bid Evaluation

The purpose of bid evaluation is to determine the Lowest Calculated Bid. This bid shall be subject
to post qualification to determine its responsiveness to the eligibility and bid requirements. If after
post-qualification the Lowest Calculated Responsive Bid is determined to be post-qualified it shall
be considered the Lowest Calculated Responsive Bid and the contract shall be awarded to the
bidder.

Bid shall be determined in two steps:
 The detailed evaluation of the financial component of the bids, to establish the correct
calculated prices of bids; and
 The ranking of the total bid prices as so calculated from the lowest to the highest. The
bid with the lowest price shall be identified as the Lowest Calculated Bid.

Members of the BAC, including its staff and personnel, as well as its Secretariat, and TWG, are
prohibited from making or accepting any kind of communication with any bidder regarding the
evaluation of their bids until the issuance of the Notice of Award, unless otherwise allowed in this
IRR. The entire evaluation process shall be completed in not more that fifteen (15) days for the
procurement of goods and infrastructure projects from the deadline for the receipt of proposals.

Ceiling of Bid Prices

The approved budget for the contract under bidding shall be the upper limit or ceiling for
acceptable bid prices. If a bid price, as evaluated and calculated in accordance with this IRR, is
higher than the approved budget for the contract under bidding, the bidder submitting the same
shall be automatically disqualified. There shall be no lower limit or floor on the amount of the
award.

Detailed Evaluation of Bids

To determine the Lowest Calculated Bid, the BAC shall immediately conduct a detailed evaluation
of all bids rated “passed” using a non-discretionary criteria, which shall include a consideration of
the following:

a) The bid must be complete. Bids not addressing or providing all of the required items in the
bidding documents including, where applicable, bill quantities, shall be considered non-
responsive, but specifying a “0” (zero) for the said item would mean that its being offered
for free for the government; and