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The pre-bid conference shall discuss, among other things, the technical and financial components
of the contract to be bid. The minutes of the pre-bid conference shall be recorded and made
available to all participants not later than three (3) calendar days after the pre-bid conference.

Request for clarification(s) must be in writing and submitted to the BAC at least ten (10) calendar
days before the deadline set for the submission and receipt of bids. The BAC shall respond to the
said request by issuing a Supplemental/Bid Bulletin, at least seven (7) calendar days before the
deadline for the submission and receipt of bids

Any Supplemental Bulletin issued by the BAC shall also be posted on the website of the procuring
entity concerned, if available, and on the G-EPS.

V. Submission and Receipt of Bids

Eligible bidder shall submit their bids through their authorized officer or their duly authorized
representative (i) in the prescribed Bid Form, including its annexes, as specified in the bidding
documents, (ii) on or before the specified deadline, and (iii) in two (2) separate sealed bid
envelopes, the first containing the technical component of the bid, and second containing the
financial component of the bid.

Bid submitted after the deadline shall not be accepted by the BAC.

The first envelope (Technical Proposal) shall contain the following technical
information/documents, at least:
1) Bid security as to form, amount and validity period;
2) Authority of signing official;
3) Construction schedule and S-curve;
4) Manpower schedule;
5) Construction methods;
6) Organization chart for the contract to be bid;
7) List of contractor’s personnel (viz., project managers, project engineers, materials
engineers and foremen), to be assigned to the contract to be bid, with their complete
qualification and experience data;
8) List of contractor’s equipment units, which are owned, leased, and/or under purchased
agreements, supported by certification of availability of equipment from the equipment
lessor/vendor for the duration of the project;
9) Equipment utilization schedule;
10) Affidavit of site inspection
11) Commitment of the contractor’s bank to extend to it a credit line if awarded the contract to
be bid, or cash deposit certificate, in an amount not lower than that set by the agency in
the Instruction to Bidders, which shall be at least equal to the operating cash flow
requirement of the contract to be bid (i.e., the estimated average operating expense for
two (2) months of the contract to be bid, or ten percent (10%) of the approved budget for
the contract to be bid, whichever is less.)
12) Construction safety and health program of the contractor.
13) Certificate from the bidder under oath of its compliance with existing labor laws and
standards;
14) A sworn affidavit of compliance with the Disclosure Provision of RA 9184 in relation to
other provisions of RA 3019; and