Page 185 - ADMINISTRATIVE MANUAL

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PREPARATION OF BIDDING DOCUMENTS

Form and Documents of Bidding Documents

a) Approved Budget for the contract;
b) Eligibility Requirements;
c) Instructions to Bidders, including criteria for eligibility, bid evaluation and post-qualification,
as well as the date, time and place of the pre-bid conference, submission of bids and
opening of bids;
d) Terms of Reference (TOR), for consulting services;
e) Scope of work;
f) Plans and technical specifications;
g) Forms of Bid, Price Form, and list of goods or bill of quantities;
h) Delivery Time or Completion Schedule;
i) Form, Amount and Validity Period of Bid Security;
j) Form and Amount of Performance Security and Warranty; and
k) Form of Contract, and General and Special Conditions of Contract

Detailed Engineering for the
Procurement of Infrastructure Projects

No bidding and award of contract for infrastructure projects shall be made unless the detailed
engineering investigations, surveys and designs, including the acquisition of the ROW for the
projects have been sufficiently carried out and duly approved in accordance with the standards
and specifications prescribed by the head of the procuring entity concerned or his duly authorized
representative.

PROCEDURES IN PROCUREMENT
(For Infrastructure Projects)

a) Pre-procurement Conference
b) Advertisement/Posting
c) Eligibility Screening
d) Pre-Bid Conference
e) Submission and Receipt of Bid
f) Bid Evaluation
g) Post-Qualification
h) Award of Contract

I. Pre-Procurement Conference
Prior to advertisement or the issuance of the Invitation to Apply for Eligibility and to Bid, the BAC,
through it Secretariat, shall call for a pre-procurement conference, to;

a) Ensure that the procurement is in accordance with the project and annual procurement
plans;
b) Determine the readiness of the procurement at hand;
c) Review, modify and agree on the criteria for eligibility screening;
d) Review, modify and agree on the criteria for the evaluation of bids/proposals;