Page 2 - 2023-02 Courier.pub

PRESIDENT’S CORNER, Jill Egbert
The Club at WestPark
Community Association
Happy February!

Many of you may have noticed a tree was removed on the corner of Kennerleigh 3240 Kennerleigh Parkway,
and Ashton. The roots had gotten so big they were invasive to the concrete thus Roseville, CA 95747
creating a tripping hazard. Some concrete work will be happening in the near future Phone: (916) 771-7801
to fix this problem. But it did bring to light that we need to put together a plan on Fax: (916) 771-7827
what to do with the trees along Kennerleigh and Bob Doyle. This is not just a one-off. It could hap- www.theclubatwestparkca.com
pen to a lot more of the sidewalks and is an expensive fix.
The Retreat Facility Hours
I would like to use this opportunity to highlight the great job our Governing Docs Ad Hoc Monday - Friday
Committee is doing as well as our ARC/Landscape Liaison 8:00 a.m. - 9:00 p.m.
Saturday & Sunday
Governing Docs Committee Members include Terry Eyrich, Chair; Bruce Hodgman, Secretary/ 8:30 a.m. - 5:30 p.m.
Communications; Arliss Currie, Member; Tom Stevens, Liaison to the Board of Directors.

The Governing Documents Ad Hoc Committee (GDC) is currently meeting weekly through FirstService Residential
February or until project work status allows less frequent meetings. Customer Care Center
(800) 428-5588
The following tasks are completed or nearing completion:
Resident Portal
1. Draft Document Naming Convention standard for the HOA completed and is currently being https://theclubatwestpark.connectresident.com/
reviewed by management.
2. Draft Document/Record Retention Policy for the HOA completed and is currently being re- Board of Directors
viewed by management. Jill Egbert, President
Scott Smith, Vice President
3. Survey Monkey questions for HOA members regarding information search preferences was sent Dick Tipton, Treasurer
to Communications Committee liaison for them to gather member responses and return to the Tom Stevens, Secretary
GDC. Mary Gale, Member at Large

4. Draft process map of current Gov Docs revision/change process currently being revised for
review by management. Email: boardofdirectors@tcwp.net

5. Draft graphic of current Gov Docs file storage locations and responsibilities currently being 2023 Board of Directors
revised for review by management. Monthly Meetings
6. History worksheet of the governing documents, documenting original and revised versions of Meetings are open to all
the documents from 2005 to 2022. members of the Association.
Next Meeting
7. Document Problem worksheet to log all identified conflicts and problems requiring revisions Wednesday, February 22nd 3pm
for tracking purposes
Onsite Association Staff
Scott Smith our ARC/Landscaping Liaison has been working with several homeowners on front 916-771-7801
and backyard applications helping them navigate the process. Scott has been working with Richard
Capp of the ARC committee to clarify the language on the application. Scott had a meeting with Laura Young, General Manager
ARC and FSR staff to clean up the Carriage light guidelines and options Appendix H of the Archi- Laura.E.Young@fsresidential.com
tectural Rules. Scott is also answering questions from homeowners about Drought Tolerant land-
scaping for their front yards. Scott is assisting staff on painting of homes and tracking of homes in Christina Gee, AGM
compliance. christina.gee@fsresidential.com

Stay Healthy and Safe! Shannon Van Every, Lifestyle Director
shannon.vanevery@fsresidential.com
Home Specific Emergencies
A reminder about operation of the HOA
Compliance, financial reporting, and quarterly assessments are managed by FirstService Residential. FirstService staff are engaged by (800) 762-5858
and work at the will of the Board of Directors. The Board is responsible for their management. Contact Laura Young, General
Manager first, if you have any questions or concerns you feel need to be addressed.
If you feel that the matter needs to be brought to the Board’s attention, please send an email to boardofdirectors@tcwp.net. The email Home Warranty Questions
will be received by the entire Board, Laura Young, General Manager and Sara Jue, Vice President of FirstService Residential. All norcal@pultegroup.com
correspondence is included in the monthly Board packet for review at the next Board meeting. A member in good standing can ask for
a private meeting with the Board to discuss personal matters.

February 2023 Page 2