Page 5 - HRS-125 - 07.2020 Managers Guide

Introduction

The MIL Corporation (MIL) Manager’s Guide was developed in response to manager
requests for a comprehensive, easy-to-use manual that would provide guidelines for the Allow these
personnel management decisions made every day. We hope this guide will support you in guidelines to
those decisions by providing the information you need to manage your human resources supplement, not
(HR) tasks.
replace your
The manual should not be considered legal advice or detailed coverage of the topics own reasonable
included. Please refer to the Employee Handbook for specific procedures and details. expectations.
Allow these guidelines to supplement, not replace, your own reasonable expectations and
those of your department.

Schedule

Administrative Workweek emergency or ADA accommodation), where the hours
The normal administrative workweek begins on Friday at worked were NOT part of a previously approved, ongoing
12:31 p.m., and ends at 12:30 p.m. every other Friday. The and regular telework schedule.
basic workweek for full-time employees is five 8-hour days, It is important to understand that telework is not an
and for part-time employees an established schedule is employee right. Managers retain both the discretion
less than 30 hours per workweek, with no more than eight and the obligation to determine employee eligibility for
hours per day. telework subject to job suitability and business-related

Flex Time operational needs.
Creating a work/life balance for employees is a core MIL Telework Agreement
value. The ability to be flexible is more important than This agreement establishes the defined telework schedule
ever as we continue to attract top talent. As a result, MIL and work location for the employee.
has several flexible work arrangement opportunities which Situational Telework Schedule
allow employees to work outside of the standard 8:00 Situational Telework Schedule (STWS) arrangements may
a.m. to 5:00 p.m. work schedule and outside of the office be necessary during certain events and circumstances.
location.
Managers must ensure that employees who work remotely
Work Authorization Form are reporting into work on a regular schedule and have the

Employees propose their work schedule within MIL’s core necessary tools to complete their work responsibilities.
Once it has been determined that conditions no longer
hours. Managers must review and approve the proposed necessitate situational telework, the agreement may
schedule with work requirements. This form is the guide be terminated by either party.
for employee’s attendance expectations.
Overtime
Compressed Work Schedule Agreement
A Compressed Work Schedule Agreement establishes the Employees should be aware that they may occasionally be
compressed work schedule for employees. The agreement required to work overtime hours.
allows for a 9/80 or 4/10 compressed work schedule. Non-exempt
Telework Employees who work in excess of 40 hours per week at

Telework is a work arrangement that allows an employee the rate of one and one-half times their regular hourly
wage for hours worked in excess of 40 hours/week. Hours
to perform work, during any part of regular, paid worked does not include holidays or other time off. This
hours, at an approved alternative worksite (e.g., home, time must be pre-authorized by a manager.
telework center). There are two types of telework; 1)
routine telework in which telework occurs as part of an Exempt
ongoing, regular schedule and 2) situational telework Employees are paid 1/26th of their annual salary on a
that is approved on a case-by-case basis( ex. public health bi-weekly basis. Exempt employees may be eligible to
receive additional compensation subject to contractual
requirements or provisions.
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