Page 8 - HRS-125 - 07.2020 Managers Guide

Making a Referral
An employee should not be asked whether they have a disability or any other question about their medical condition.
However, in keeping with the spirit of the Interactive Process, an employee who is struggling to adequately perform
should be asked if there is any type of assistance that might enable the employee to better perform their job functions
and, along with other material describing employee support resources, the employee should be given information about
company policies/procedures applicable to employees with disabilities. Please have the employee complete and submit
an Americans with Disabilities Act (ADA) Accommodation Request form and submit to the HR Department.

Risk & Expectation

Employees have the right to report work-related injuries and illnesses. If an employee is injured on the job, the employee
should immediately notify their manager.
The manager’s immediate responsibility is to send the employee for necessary medical treatment. The manager is also
responsible for conducting an incident investigation and documenting all facts related to the incident and any injury
sustained immediately. The manager should then contact HR.

Worker’s Compensation Personal Injury
• An “injury by accident” to any body part is covered • When an employee is injured, the employer/manager’s
under Worker’s Compensation if it arises out of and in immediate responsibility is to send the employee for
the course of employment. An “accident” is an unusual necessary medical treatment. An employee is to give
or untoward event or interruption in the normal work written notice to their employer that an injury by
routine that results in injury. accident or diagnosis of an occupational disease has
• The injured employee should give all work status happened as soon as reasonably possible.
related documents received from the authorized • The injured employee is to use PTO if they leave work
treating physician to his or her manager or HR as to get needed medical treatment. The employee is
soon as possible after receiving them. All Worker’s expected to return to work on the date of injury unless
Compensation claims are managed by the Hartford. the initial medical provider states that is not possible.
• If the employee’s compensable injury results in lost
time from work other than on the date of injury, the
employee must go on workers’ compensation leave
and may be entitled to receive workers’ compensation.

Technology

MIL uses technology to accomplish and maintain its business processes. As a manager, you should have knowledge of
how it relates to you and your team.

Deltek Your Deltek
Responsibilities:
MIL utilizes the Deltek Costpoint system to record time and expense.
Within Deltek, the Time and Expense reporting module is used by all » Review timesheets
employees for this purpose. As a manager, you are accountable for » Timesheet floor checks
several areas within Deltek. » Authorize expense reports

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