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CvSU MANUAL OF OPERATIONS
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Section 11. Secretary of the University Board of Regents. The
Secretary of the University Board shall be appointed by the President.
He shall take charge of the communications in the University/Board
including those that relate to endorsements to the Board, requests for
meetings and schedules, referenda, and other University
endorsements to the Board. In addition, he shall also serve as
Secretary of the University Administrative Council.

Section 12. University Registrar. The University Registrar is charged
with the responsibility of keeping up-to-date and accurate records of
student enrollment, grades, delinquency lists, drop-outs and causes,
graduation, and the like. More specially, the following are the
functions of the University Registrar:

a) Prepare yearly academic calendar and scholastic activities in line with
the academic calendar issued by the Commission on Higher
Education;

b) Plan out effective registration routing procedures and guidelines;

c) Record advance credits of transfer students;

d) Establish procedures for dropping of courses, leaves of absence and
change of classes. Keeping and issuing forms for these purposes;

e) Record approved leaves of absence, change of courses, change of
classes, and the like;

f) Notify students to drop a course;

g) Automatically convert all grades of “Inc.” and “4” if not completed or
removed after one year preceding registration of subject(s) with these
grades per academic rules and regulations.

h) Officially inform registration advisers of students who repeated
subjects for the second time and failed;

i) Prepare student delinquency list after each semester;

j) Prepare list of graduating students; and

k) Publish the general catalogues as often as changing academic and
other programs of the University, which requires a more permanent
publicity.

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