Page 558 - Manual-of-Operation-Merged

CvSU MANUAL OF OPERATIONS
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▪ Certificate of requisitioned that no suitable
substitute of substantially the same quality is /
are available for the materials / supplies /
equipment which are exclusively manufactured
and distributed.

▪ Purchase Order Form – Copy of approved P.O.
to be received and signed by the distributor to be
attached to the voucher form ROA.

d) Purchasing Periodicals / Renewal Subscription

Requirements:

▪ PR – Purchase Request to be filled out by
requisitioner for renewal of periodical subscribed.

▪ Renewal notice / subscription bill – from the
company from which the periodical is subscribed
for renewal.

▪ Certificate of Acceptance – that the previous
periodicals have been received.

▪ Voucher Form – with voucher number indicated on
the face of the voucher and on every supporting
document; attach original supporting document
such as bills, invoice, receipts, PR, Certificate of
Acceptance, etc.

e) Ordering

1. Receipt of approved requisition from the Office of
the President (OP) with appropriate requisition
number.
2. Prepare P.O. and send it to dealer for signature.
3. Ask invoice from dealers and attach to P.O.
4. File Want Slip / Recommendation Slip in On Order
File (OOF)

f) Payment of Invoices

1. Invoice received from dealer.
2. Prepare disbursement voucher and submit for
approval.
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