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Risks

The purpose of this standard is to minimise the risk of component wear or failure affecting customers,
people and assets. This must start with a defined process for vehicle safety inspections and ongoing repair
and maintenance throughout the vehicle life cycle. It will also, where appropriate, cover the requirements for
defect management and deferral of defects.
Safety Inspections, when implemented effectively, will reduce the risk to passengers and increase the
effective use of assets and therefore vehicle safety inspection must be deemed as a ‘safety critical’ activity.
All policies and procedures implemented in line with this standard must be effectively managed and
enforced at all levels.

1.0 Vehicle Safety Inspection Standards

Group Companies must ensure that they have clear arrangements for vehicle safety inspections. These
arrangements must include, at a minimum, the frequency, documentation, inspection criteria, management
of defects and reporting processes for vehicle safety inspections.
These arrangements must be documented and readily available to all staff involved with vehicle inspection.
Those carrying out inspections and signing off work and / or vehicles as serviceable must be competent to
do so.
Group Companies must ensure that there is a mechanism in place to ensure that any updates and
changes to inspection standards are communicated to those involved in applying and discharging the
inspection process.

1.1 Vehicle Safety Inspection Frequency

Group Companies must establish a vehicle safety inspection frequency that is aligned to local legislative
and manufacturer’s requirements, and the use of the vehicles. This can be defined by a combination of the
type of work undertaken, loads carried, mileage run or hours operated.
It is recognised that vehicle safety inspection frequency can be planned by time or mileage operated,
however, where Group Companies determine inspection frequencies by mileage it is critical they have
sufficient technology and planning processes in place to ensure inspections are not missed and that
workshop efficiency is optimised.
In either case these frequencies must be fully validated against local legislative requirements, or where
these do not exist, industry best practice.
Any changes to vehicle safety inspection frequencies must be risk assessed to ensure they are compliant
to minimum legislative requirements and do not import risk.

Where the inspection frequency is time based Group Companies must have a documented plan, or a
system capable of generating a plan, for all vehicles in their fleet. The plan must detail the proposed
vehicle safety inspection dates for at least the next 12 months.

Where inspection frequencies are mileage based a suitable system must track and schedule inspections
and wherever possible forecast inspections in advance in order to plan workshop resource.

Global Maintenance Standard: Vehicle Safety Inspection 5