Page 1 - How do I set up a FIXED Contract

Setting up a FIXED Contract

How do I Setup a FIXED Contract?

Overview

The award generation process writes award information to the Contracts module. This process creates a
contract, adds a contract line, associates grant projects and activities to the contract line and creates Billing
and Revenue recognition plans. No major changes are made to the contract at this point, however; you will
need to review the contract billing information. You also need to review and validate critical contract details
such as Contract Type, Product, Billing Sponsor, Billing Limit and additional billing details to ensure correct
downstream billing.

A fixed‐amount contract line is for a service for which Emory does not know the total amount that will be
billed. Additional validations must be done on billing plans to ensure that the correct billing attributes such as
Bill Type, Invoice Form, Bill by ID and Billing Inquiry populates in the contract.

 Primarily, you will review and validate the contract setup and perform very limited data entry (specific to Billing). If you have
to change any information in the contract, please refer back to FGC or OSP analysts for further guidance and exit the
contract setup process.
 You will also associate the fixed‐amount contract line with account distribution for Revenue information by manually
entering Compass ChartField information. You will not be able to activate the contract if the Chartfield combination is not
valid for either Revenue or Unbilled AR.

 Special care must be taken to ensure that correct pricing method and product are chosen at the proposal level so that the
contract lines have a price type of Amount.

Navigation

 Worklist

Navigator > Grants > Emory Award Setup > Emory Award Setup Entry Page

Steps To Be Completed

A. Award Setup Request
B. Contract Setup
C. Contract Setup‐ Billing Option
D. Review Contract Lines‐ Products and Dates
E. Review Contract Lines‐ Contract Terms
F. Review Contract Lines‐ Billing Plan Status
G. Review Accounting Distribution
H. Activate Contract

Setting up an Award

Use one of the following two scripts to navigate to the Award Request page in Compass. You can either navigate through
your worklist or directly come through the Compass pages.

How do I Navigate to Award Request through my Worklist
How do I Navigate to Award Request using Compass Pages
In both cases, the Award Setup Request page displays.

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Emory Confidential and Proprietary Last Revised on 2/18/2018 Return to Table of Contents