Page 28 - Delfi Diagnostics Handbook

someone other than the intended recipient, even if marked as “private”, and even if it contains
personal information or messages.

Additionally, employees who delete or erase information or messages should not assume that
such information or messages are confidential or ever were confidential and a copy may be
archived on the Company’s systems. If a legal dispute arises, or may arise in the future, it may
be unlawful to attempt to delete or erase certain information. Employees shall fully comply with
Company policy regarding retention or destruction of information.

Employee passwords may be used for purposes of security, but the use of a password does not
affect the Company’s ownership of the electronic information or ability to monitor the
information. The Company may override an employee’s password for any reason. Employees
must not share passwords. Employees are not permitted to access the electronic
communications of other employees or third parties unless directed to do so by DELFI
management. Employees must ensure the security of all Company- provided equipment and the
network. If an employee believes Company-provided equipment is lost or that the security and
confidentiality of the data on that equipment or the network has been compromised, they must
notify the IT Department. The Company- provided remote access system should only be used for
Company-related business.

Prohibited Use
It is a violation of DELFI policy to use computers, electronic communications, electronic
information, or the Internet, in a manner that: is discriminatory, harassing, or obscene;
constitutes copyright or trademark infringement; violates software licensing rules; is illegal; or is
against DELFI policy. It is also a violation of policy to use computers, electronic communications,
electronic information, or the Internet to communicate confidential or sensitive information or
trade secrets.

The display of any kind of sexually explicit multimedia content, message, or document on any
Company computer is a violation of the Company’s policy against sexual harassment. This
description of prohibited usage is not exhaustive, and it is within the discretion of DELFI to
determine if there has been a violation of this policy. Employees that engage in prohibited use
will be subject to discipline up to and including termination. Employee use of Company-provided
computers and/ or systems, including personal e-mail and internet use, that are not job-related
have the potential to drain, rather than enhance, productivity and system performance. You
should also be aware that information transmitted through e-mail and the internet is not
completely secure or may contain viruses or malware, and information you transmit and receive
could damage the Company’s systems as well as the reputation and/ or competitiveness of the
Company. To protect against possible problems, delete any email messages prior to opening that
are received from unknown senders and advertisers. It also is against Company policy to turn off
antivirus protection software or make unauthorized changes to system configurations installed
on Company computers.

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