Page 6 - THE REGENT SCHOOL 1

Theme 2:

Establish a Sustainable IT Costing

Who are the main leads and what do they need to do?

The Head of Digital Learning, the IT Consultant, the IT Managers, and the Bursars are the primary leads
on this theme, ensuring that each dollar spent on IT services is maximised.

Recommendation Summary

● Establish a transparent, dependable, and long-term pricing model that accounts for the total cost of
developing, providing, and maintaining IT infrastructure and services.
● Maintain positive relationships with vendors to ensure that schools receive the best possible pricing.
● Multiple quotes must be analysed before making an informed recommendation to The Board.
● All IT purchases should be made on the recommendation of the Head of Digital Learning to the Board,
not by individuals.
● A robust requisition must be in place to avoid overbuying, under buying, or purchasing already existing
IT teams.

Key Benefits to the school
● Establishes a culture of financial accountability and transparency.

● Confidence and trust in the prices charged for services provided on a billed, cost-recovery basis are
established.
● Establishes a foundation for evaluating the value of information technology investments.
● Identifies mechanisms for ensuring the proper management, improvement, and effectiveness of
information technology infrastructure on a continuous basis.
● Assures that the student information technology budget is spent directly on the required student
needs.

IT STRATEGIC FOCUS FOR 2021-2025 6