Page 33 - Gi_Jun-Jul2021

igem news – yppc

and promoting the UK’s new high-speed THE APOLLO 13 CREW RETURNS SAFELY TO EARTH
rail network. It is funded by grant-in-aid
from the government. The city centres
of London, Birmingham, Manchester,
and Leeds will be connected by 345
miles of new high speed railway track.
Cadent is responsible for completing
23 diversions of high pressure gas
distribution pipelines to enable the
construction of the HS2 railway. We liaise
with multiple contractors to ensure our
objective is achieved safely and to the
highest of standards, whilst keeping our
regulators Ofgem and the HSE happy.
Our work is aligned to the schedule of
HS2 construction and split into Phase 1,
Phase 2a and Phase 2b. As of November
2020, we have now commissioned the last
of the Phase 1 diversions. This year alone,
despite restrictions due to the pandemic,
we have successfully completed 12 local
transmission system diversions, giving a
total of 14 complete to date.
Cadent is responsible for NASA
completing 23 diversions of the document control process fully to to senior management, I developed a
high pressure gas distribution manage the team’s expectations and document based on a colour coding
pipelines to enable the instil best practices. I have learned that system. When a CRC is updated
construction of the HS2 enforcing the process in a supportive or closed out, the analysis table is
railway. We liaise with multiple but disciplined manner, in addition to updated. The process I implemented
encouraging collaboration and effective
has helped to enforce the importance
contractors to ensure our communication from the start, leads to of completing the CRCs and has
objective is achieved safely and a more confident workforce, increasing driven the project team to ensure they
to the highest of standards efficiency across the programme. maintain these documents. It has also
In my role, I am responsible for the encouraged them to utilise document
formal transmission of documentation control to aid the overall progression.
Role of a Document Controller between HS2, Cadent and contractors.
The purpose of document control is These include, but are not limited The importance of document control
to enforce controlled processes and to: early warning notices, design Document control is critical to ensure
practices for the creation, review, data, consents and licences, plus auditability, traceability and helps protect
modification, distribution and a variety of plans, reports and not only business interests, but also
accessibility of documentation. As one programme correspondence. One of potentially the lives of the project team.
of Cadent’s Document Controllers, my key responsibilities is to ensure In the event of an incident, it is
I am responsible for the timely, version control is in place for all crucial to be able to retrieve the last
accurate and efficient preparation documentation, and this not only plays updated applicable documentation
and management of documents. We a vital role in my primary duties, but relative to the incident.
control the numbering, sorting, filing, also the project admin I assist with. Without proper document control,
storing and retrieval of documentation One of these tasks includes liaising you may have a lot of difficulties
produced by the project teams and we with the Project Delivery Engineers and locating the relevant documentation.
play a proactive role in the review cycle Site Assurance Officers to ensure the This is also the case for audits, both
of documents by ensuring the right construction readiness checklists (more internal and external.
people review the right documents at commonly known as a CRC) are up to An example of where document
the right time. Document control is an date and include all relevant evidence. control played a crucial role in the
in-depth, process-based role; you need A CRC is a document dictating avoidance of a catastrophic event is
to be attentive to detail, able to retain a what consents, permits and licences the Apollo 13 mission in 1970. Roughly
variety of information, be time efficient must be obtained to ensure our works two days into the mission, the three
and able to meet rigorous deadlines are compliant to the HS2 bill. This astronauts onboard heard a loud bang.
at short notice. Collaboration with the document is required for all stages of It was established that an oxygen
project team is essential to ensure the works on every diversion we complete. tank had exploded, causing damage to
agreed processes are followed and To aid the project team, I analyse various systems and threatening the
consistency is maintained. As a process the CRCs to determine what remains lives of the crew.
enforcer, I am also responsible for outstanding and what actions are The damage consisted of loss in
the training of new personnel on our required to close out the document. power, heat and drinking water reserves.
document management system Aconex. To monitor the progress of the CRCs, At over 330,000km above Earth, the
During training, I ensure to explain and provide a simple visual overview crew were in a critical situation, and the

33

13/05/2021 14:42
IGEMNews_YPPC.indd 2
IGEMNews_YPPC.indd 2 13/05/2021 14:42