Page 169 - ADMINISTRATIVE MANUAL

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5) The immediate supervisor shall accomplish a monthly Certificate of Service rendered
in his/her department stating among others the total number of absences.
6) Time spent for activities covered by locator slips are not part of the 30-hour official
working time.
7) Faculty members are allowed a maximum of two hours for consultation.
8) Every hour of absence during official time is equivalent to 1.33 hours of absence.

b) Procedures/Mechanics

The following shall be the procedures to be adopted in the implementation of this policy:

1) Determination of the Official Time and the preparation of Official Working Schedules.
Before the beginning of the semester and after the preparation of the official faculty
workload by each department, the official time of the faculty will be determined and
their official working schedules prepared in the following manner:

Faculty Official Time

The Faculty Official Time shall be served following a schedule to be prepared by each
faculty to be endorsed by the department heads and recommended for approval by the
Deans.

The Accomplishments of the Official Time Service Schedules shall be made by each faculty
by accomplishing the “Faculty Official Time Service Schedule For,” herein marked as Annex
“A”. This form shall be accomplished at the beginning of the semester aster the workloads
shall have been determined. This form shall be the basis for monitoring faculty and must
bear specific entries for each kind of activity such as instruction, research, extension and
teaching-related production.

Members of the Faculty who enjoy the benefits under this policy are also required to
accomplish a Monthly Planning And Accomplishment Chart by accomplishing the form
herein marked as Annex “B”. The front page of the chart (planning chart) defines the range
across the days/weeks where activity during the month. The back page of the chart
(accomplishment chart) details the specific activities and specific outputs realized during the
month.

There is no need to include instructional activities in this chart as the activities and outputs in
instruction are relatively standardized.

2) A roving monitoring mechanism shall be adopted to monitor the faculty members 15
minutes after the start of each class and 15 minutes before the end of the period of
each class. Other activities of the faculty members should be supervised and
monitored by the immediate supervisor.

IV. EFFECTIVITY

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This approved IRR shall take effect 1 Semester, SY 2004-2005.