Page 172 - ADMINISTRATIVE MANUAL

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SECTION 7. Limitation – Monetization of fifty percent (50%) of all accumulated leave credits
may be allowed for valid and justifiable reasons subject to the discretion of the Campus
Executive Director concerned and the availability of funds, and to other limitations prescribed
by the Civil Service Commission and other concerned government agencies.

SECTION 8. In accordance with the Joint DBM and CSC Circular No. 1, series of 1991 and
subject to the Order of Priority in preceding section, employees holding positions with salary
grade below nineteen (19) shall be given preference in the availment of the privilege.

SECTION 9. Subject to the Order of Priority in the preceding section and the availability of
funds, employees holding positions with salary grade ten (10) and below shall be given
preference to receive a higher number of approved accumulated leave credits to be
monetized.

SECTION 10. Basic Documentary Requirements

a) HEALTH/MEDICAL/HOSPITAL NEEDS:

1) Duly accomplished and approved application for leave form (CSC Form 6);
2) Medical Certificate of the University Physician justifying the need of the employee
or his/her immediate family member to be confined in the hospital.

In emergency cases, however, the admitting diagnosis of the attending physician will suffice,
a copy of the same, however, shall be submitted to the University Physician after admission,
attached thereto is the certificate of admission by the hospital for purposes of entry in the
daily census of the University Clinic.

b) EDUCATIONAL NEEDS:
1) Duly accomplished and approved application for leave form (CSC Form 6);
2) Photocopy of Statement of Account/Balance from the school concerned, duly
authenticated by the University Records Office;
3) Submission to the University of a duly authenticated photocopy of the Official
Receipt of the school concerned after payment.

c) FINANCIAL AID
1) Duly accomplished and approved application for leave form (CSC Form 6);
2) Submit documentary proof such as demand letter/notice of balance
account/subpoena and/or other similar documents.

SECTION 11. Procedures in the Application for the Grant of Monetization

1) The employee should file his/her letter to the Office of their respective Campus
Executive through their Campus Monetization Committee signifying his/her intention
to monetize with justifications thereof. This must be accompanied by the required
documents in the immediately preceding Section.

2) Attached in the application is the accomplished application for leave form (CSC Form
6), duly certified by the Campus Personnel Officer of the available vacation/sick leave
credit balances. Said certification will serve as one of the bases for the Campus
Monetization Committee of their recommendations to the Campus Executive
Director.