Page 75 - IACET Application

Learning Environment and Support Systems (SOP)
Process Name: Author (Date): Approver (Date): Remark (Department Name, SOP ID, etc.)
Course Registration/Scheduling Nancy Cotton, Teresa Hardee,
Process 11/20/2020 11/27/2020
Responsible Audience References
Data Manager SOP Manual

This SOP's Purpose/Goal
Provide process to disseminate important information in advance prior to the learning event.

Standard Operation:

1. Course materials that includes logistical information and detailed description of content that
incorporates sessions objectives are created.
a. The eight (8) week cycle course schedule for each module is composed three weeks prior to
end of last scheduled course.
2. Review and approve schedule.
a. Schedule created by data manager and emailed to client training coordinator.
b. Client training coordinator reviews and approves schedule and email data manager.
3. Updated in web application "GoSignMeUp" (https://subr.gosignmeup.com/Public/Course/Browse).
a. Data manager logs into system using administrator username and password and edit
program information by;
1. Click on course grid icon from main page.
2. On course current page enter the last cohort title in search title bar.
3. Duplicate the track to crate the new program event by selecting track and under
action select 'duplicate'.
4. Course listing page will open, click on the course to duplicate.
5. Edit course page opens and update following tabs (you will do this for all 8 modules);
a. Instructor - list the facilitator of the course by crossing from drop-down list
b. Category - Select Main Course from drop-down and sub category from drop
down list.
c. Sub category 2 - enter in new sub-category 2 which will be the next level of
track (sequence is 01,02,03, etc.)
d. Information Tab:
-Course: enter new course name in format (Track 6 EXEC0, please enter the
next track level followed by course abbrev.)
-Course Name: Enter course name with the new track level (Track 6 Module
0 Executive Leadership Certificate Bundle; the name will not change only
the track level)
-Course Description: Enter the course objective and the CEUs that will be
earned upon successful completion of course
-How many days is your course: Online class should be checked do not
identify any number of days.
-Start and End Time Display comment: Enter duration of course in format
(Online Course: 11/30/2020 - 01/24/2021)
-Dates:
Date (1) - enter start date
Date (2) - enter end date
Start Time - 7:30am (0n Date 1 line)
Finish Time - 7:30 pm (Date 2 line)
note: Do not enter finish time on date 1 line and do not enter
start time on date 2 line
e. Credits Tab:
- Total CE Contact Hours: Enter total hours achieved if pass course
f. Location Contact Subs Tab:
- Location: select fully online
- Contact Name: type facilitator/instructor
- Contact Phone Number: number or email contact of the instructor
g. Membership/Pricing tab:
- Price: enter the course price
h. Course Misc Settings: this is completed once all 8 modules have been created
so that you can add all 8 modules to module 0 to create a bundle course
because participants can take individual courses or all 8 bundled courses
together.
-Course certification program section select each module to be added
to course.
i. Click save settings at bottom of page.
4. Update flyer:
a. Learning outcomes (Draft language: At the completion of the course, participants should
be able to demonstrate increased knowledge of theories and concepts related to case
management, as well as demonstrate increased competence in working with families in
need.)
b. Completion Requirements (Draft language: Completion requirements include: successful
completion of the course content; passing grade of at least 75% on course assessments.)
c. Number of CEUs (Draft language: Participants will receive .1 CEU for each module. Total
CEUs for the Case Management Certification will equal to .8 CEUs.)

Revision History:
Version Revised By: Date: Approved By:
1.0 Nancy Cotton 5/30/2020 5/31/2020
2.0 Nancy Cotton 11/20/2020 11/27/2020