Page 10 - ENEWS-December 2020 _ Edition_Active

Page 11 The Kings & Queens

PROTOCOL

OFFICIAL VISIT OF PROTOCOL / PRESIDENTIAL
THE DISTRICT GOV- ETIQUETTE PROTOCOL
ERNOR 3. The President avoids the use of “I” when in
AT DISTRICT GOVER- the chair. When reporting, he / she uses,”The
The District Governor is required by Lions NOR’S VISITATION Chair” or “Your President”.
Clubs International (LCI) to visit each club
within his / her District, at least once. On 4. Remember that the member who rises first is
this occasion of his / her Official Visit,
certain procedures of Protocol should be It is imperative to establish good Protocol at the one to whom you grant the floor.
followed. our club meeting. To prevent confusion and
discontent, everyone should be treated with 5. Do not say, “You are out of order!” Instead,
respect. It is crucial to know the By Laws of
1. Publicize your District Governor’s say, “The motion is not in order!”. Make it
Visit. your Club and The Standard Practices of the rule, not the person.
Roberts Rules of Order. Members have
2. Have your Attendance Committee Rights but need to be financial or in Right 6. Presiding officers should make frequent use of
strive for 100% attendance. Standing to vote. Some Rights of Members “General Consent”, if sure of the feeling of
and Officers are attached. We work in Com- the assembly and no objection is made.
3. Have your District Governor (or other mittees to save time during General Meet- This saves valuable time.
special guest) properly introduced. ings. Items should be discussed and debated
in committee meetings then brought to 7. If the assembly is hesitant to speak, ask,
Introduction should be made by the highest the Board of Directors meeting for
ranking Lion in attendance, as determined Board approval and checking on compliance. “What is your pleasure?”
in the following order: The item is then presented to the General
Meeting for membership ratification and 8. A Seating Chart at a special meeting is al-
approval. One member is not a committee.
International Director most a “must” for the presiding officer that
Past International Director See attachments 1 to 4. the Chair knows where to look when introduc-
Past District Governor ing honored guests.
Region Chair Governor’s Visit
Zone Chair See attachment # 5 9. When introducing, be sure to pronounce the
Cabinet Secretary / Treasurer name correctly.
Club Officers The Governor should be given adequate time
on the Agenda as a Guest Speaker. 10. The President, though ex-officio on all com-
4. When introducing the head table, it is mittees, should not attend committee meet-
proper to introduce the spouse of the Dis- Time should be allowed for Presentation or
trict Governor and say, “ the DG / guest Recognition of members working with the ings, but allow the committees to carry out
speaker will be introduced properly later” District or achievements of the Club. their business.
and continue introducing the head table The Reports on Service and Financial Rec-
without introducing the District Governor / ords should not be omitted. As it informs the 11. A President is never ex-officio on the Nomi-
special guest. Governor how the club is doing. Time should nating Committee or even contact that
be allowed for fellowship. committee.
5. When the District Governor is intro-
duced, the club members should rise. They 12. The President personally or through an ap-
should also rise at the conclusion of his / pointee should make every new member feel
her address. The Lion Tamer should always PDG Veronica Ralph Munro that he/ she is welcome and belong.
be the lead person in the club. Protocol Chair
13. When issuing instructions, the President
6. During the meeting, continue your regu-
lar business. The District Governor is inter- should do so in simple terms, repeat them
exactly as outlined originally, and as often as
ested in the programs and activities that are PRESIDENTIAL
being carried out by the club. The District PROTOCOL necessary with the same tactful enthusi-
Governor may single out members of the asm.
Membership Committee or Board of Direc-
tors to speak privately with them. 1. The President should prepare an Agenda 14. When making decisions, the President should
before each meeting and give a copy to the be kind yet firm and should never vacillate.
7. Finally, you may plan to have a small gift Secretary who will make copies for distribu-
of appreciation for the District Governor. tion to all attendees. 15. At the end of that term, the President should,
by note, phone call or at the end of the last
2. The President should always open the general membership meeting, thank each
meeting on time, allowing only a grace officer and Chairperson for his / her contribu-
period of ten minutes. tions.

Volume V11, No. 3