Page 16 - WAD Member Directory 2019 (April)

f) The expenses of the Executive Director shall be paid by the Association when he/she is in his/her official capacity at any
business meeting or when instructed by the President, with the approval of the Chairman of the Board of Directors, to
proceed to any point to represent the Association; he/she shall be allowed actual travel expenses, not to exceed the
regulation rail, bus or plane fare, to and from the place of the meeting or place of assignment and further expenses,
as decided annually by the Board of Directors, shall be allowed to defray actual costs of the hotel room, meals and
other necessary incidental expenses; this allowance to start from the day of departure from home, provided that for a
business meeting he/she shall time arrival not to exceed one day prior to the opening day and shall leave not later than
one day after adjournment.
g) The Executive Director, President and Chairman of the Board, who are authorized to sign checks on behalf of the
Association, shall be bonded in the sum of not less than sixty thousand dollars ($60,000) and the premium for the said
bond shall be paid by the Association.

h) The Executive Director shall have printed special numbered ballots containing spaces for the names of the candidates for
office and have them available for use at the election of the Annual Conference.

Section 7. Historian. The Historian shall search out, collect, mark and record to the best of his/her ability and have custody of all
articles and items of historic value and interest to the Association. He/she shall apply to members and others asking for photos,
documents, emblems, banners, reports and minutes of meetings and shall acknowledge the donor of each.

Section 8. Area Governors. Each Area Governor shall act in a supervisory capacity over the Ambassadors assigned in their area,
and assist the Board of Directors in all matters pertaining to the welfare of the Association, the attainment of its objectives, the
solicitation of memberships and such other duties as are fixed by the Board, and may not serve in the same or like capacity for
any other International Association.

a) Area Governors appointment by the President shall be approved by the Board of Directors at the Annual Conference.
To be appointed, they must have been a member in good standing for a minimum of three (3) years and must have
attended at least one Annual Conference or Mid-Term Meeting in the last 3 years.
b) There shall be a minimum of four (4) Area Governors appointed to represent Europe, The Americas, Asia, Southeast &
East Asia, Australasia, Africa, and The Middle East. Each Area Governor may represent one or more areas.
c) Area Governors will not only represent the association in their assigned areas, but represent the association internationally.
d) An Area Governor may also serve as a Director or Officer.
e) Area Governors are required to provide a report to the membership at the Annual Conference, and a copy of the said
report shall be sent to the Executive Director at least fifteen (15) days prior to the Annual Conference.

Section 9. Ambassadors. Ambassadors are recognized by the President for service to the Association. Each Ambassador shall
assist the Area Governors and the Board of Directors in all matters pertaining to the welfare of the Association, the attainment
of its objectives, the solicitation of memberships, new applicant screening, and may not serve in the same or like capacity for
any other International Association.

a) Ambassadors shall be appointed annually by the President at the Mid-Term Board of Directors Meeting and be approved
by the Board of Directors. To be appointed, they must have been a member in good standing for a minimum of three
(3) years.

b) Ambassadors will not only represent the association in their local region or home country, but represent the association
internationally.
c) An Ambassador may also serve as a Director or Officer.

Section 10. Sergeant-at-Arms. The Sergeant-at-Arms shall have charge of and be responsible for the Association’s property
and paraphernalia at the Annual Conference. He/she shall see that the flags are properly placed and shall distribute bulletins,
favors, ballots and other literature. He/she shall provide seating for those present at the meeting. It shall be the Sergeant-at-
Arms duty to see that only members in good standing are allowed to vote.
a) After each voting has been completed, the Sergeant-at-Arms and a Director of the Association shall signature seal all
election ballots in a large envelope, which envelope shall be maintained by the Executive Director until the final Board
Meeting of that Conference, for the purpose of resolving any election dispute. After such final Meeting the Sergeant-at-
Arms shall destroy the envelope and its contents.
16