Page 17 - WAD Member Directory 2019 (April)

Section 11. Editor. The Editor shall be the Print Communications Manager if such a person is contracted. In the
absence of a Print Communication Manager, the Editor is appointed at the discretion of the President. The Editor
shall edit and publish a periodic publication and shall mail a copy of the publication to each member. The publication
shall contain material as provided for in Article VII, Section 6(d). In addition to editing the material, the Editor shall devise
and carry out plans for publicizing and interpreting to the membership the aims, ideals and accomplishments of the
Investigative and Security profession through publication of articles of interest and relative material for the elevation of the
profession and enlightenment of the membership through the W.A.D. NEWS. The Editor shall be reimbursed for expenses
advanced for the publication and mailing of the W.A.D. NEWS.

ARTICLE VIII – CONFERENCES OF MEMBERS

Section 1. An Annual Conference of this Association shall be held at a place to be determined by the Board of Directors at each
Annual Conference. Conference sites shall be rotated between North America, Europe, and a location outside North America
and Europe provided an emergency change is not needed.

Section 2. The Conference and Mid-Term Site Recommendation and Management Committee will propose up to six (6) locations
as the site of an Annual Conference to the Board of Directors at the Annual Conference 3 Years in advance. After appropriate
consideration and research, the Committee will present a minimum of two (2) of these locations for a vote of the Board of
Directors at the Annual Conference, two (2) years in advance.

a) It shall be the responsibility of the Conference and Mid-Term Site Recommendation and Management Committee
to be in charge of all conference arrangements. This includes hotel space, conference programs, speakers, and
entertainment. A local member or members may be selected by the Committee to serve as a local host or hosts and
assist the committee with conference related tasks. Private contract arrangers may not be used to organize the
conference, but may be used to assist with hotel selection, tours, and entertainment. Approximately eighteen (18)
months prior to the Conference, tentative plans for all arrangements shall be submitted to the Board at the
Mid-Term Board of Directors Meeting for their review and recommendations. Not less than one hundred eighty
(180) days prior to the Conference, detailed plans for all arrangements shall be submitted to the Chairman of the
Board who shall have the authority to approve, change or correct same, having first examined the financial budget
and estimated fees from registrants, etc., and having consulted with the Third Vice President and the Chairman of
the Conference and Mid-Term Site Recommendation and Management Committee.

b) The Association’s Conference financial responsibilities shall not exceed the Conference revenues.

Section 3. The dates of the Annual Conference shall be determined by the Conference and Site Recommendation and
Management Committee after reviewing available hotel proposals and conferring with the local members of the Association in
whose city such Annual Conference is to be held, and any local host, or hosts.

Section 4. The Chairman of the Board shall have the authority to change the site of a Conference or Mid-Term meeting to
an alternative location if necessary; however, the Chairman of the Board shall first consult with the Executive Committee and
Chairman of the Conference and Mid-Term Site Recommendation and Management Committee. The alternative location may
be any other location agreed upon by a majority of the above persons.

Section 5. Twenty-five (25) members shall constitute a quorum for the Annual Conference. In the event a quorum of members
is not present at the Annual Conference, a majority of the Board of Directors present shall have the authority to act, elect,
appoint and transact business as if such matters were decided by the members.

Section 6. At any meeting of the members, any member may designate another person to act as a proxy. The proxy must be in
writing, signed by the member, contain an expiration date, and be submitted to the Chairman of the Board thirty (30) days prior
to the Annual Conference.

Section 7. No member shall take part in any meeting of the Association unless he/she is in good standing.

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