Page 79 - Team Member Handbook Aug 2020.docx

POLICY: PERSONNEL RECORDS Policy #49
CREATION DATE: September 2015
REVISION DATE:

EFFECTIVE DATE: January 2016
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A confidential file will be maintained on each team member containing all employment related
documents such as the employment application, resume, job and salary history, health
assessment records, documentation of ongoing professional development, performance
appraisals, disciplinary action, general correspondence and other documents that pertain to
employment with Jack & Jill Children’s Center. To comply with the Americans with Disabilities
Act, Jack & Jill Children’s Center keeps all medically related information in a separate
confidential file.

Any false statements made by team members on their employment applications or personnel
records will result in disciplinary action up to and including termination.

Requests by team members to see their file will be considered. Personnel files may not be
removed from Jack & Jill Children’s Center Halmos Family Building 1315 West Broward Blvd,
Fort Lauderdale, FL 33312. Team members are prohibited from removing any documents from
their personnel file.

Team member requests for copies of the documents contained in the personnel file must be
made in writing to the Human Resources Manager. Copies of Personnel Records will only be
released to the team member and/or their attorney at law. Attorneys at Law must present a
Letter of Representation in order to receive a Personnel Record.

Violation of this policy will result in disciplinary action up to and including termination.