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RGCCQ Definition of IMPROMPTU EVENT

An IMPROMPTU EVENT, which must be created and registered 48 hours prior to the event by a
Club Member, is to have a DEFINED DESTINATION with or without a FUNCTION together with
ASSOCIATED enroute TOURING available to ANY Club Members wishing to participate;
or, a DESTINATION with ASSOCIATED enroute TOURING, available to ANY Club Members
wishing to participate.

There appears still to be some confusion in Club Members minds regarding the use of their Special
Interest Vehicle registration (Club rego) motor vehicles, especially with regard to the introduction
of IMPROMPTU EVENTS and the requirement to register such an EVENT on the Club’s website.

1. The Club attempts to create club orientated events that members can use their SIV
registered vehicle to attend en masse. At least once per each calendar month a location or
route is promulgated and these events are considered as Sanctioned by the Club.
NO individual registration is required of each member for these Club sanctioned events.

2. There are approximately 240+ registered Car Clubs in Queensland and a large number
advertise Events around the State FOR ANY SIV REGISTERED VEHICLE TO ATTEND.
Should you as a member wish to attend one of these events, you are free to do so providing
you carry a written/printed copy of the event with you to justify your travel in your SIV
vehicle.
YOU ARE NOT REQUIRED TO HAVE RGCCQ CLUB SANCTIONED APPROVAL TO
ATTEND.

3. IMPROMPTU EVENTS were introduced in Western Australia and have been copied
verbatim by your Club following instructions from the Qld Transport & Main Roads Dept.

These Impromptu Events are the enlightened view of the TMR as an alternative to the
“LOGBOOK” scheme that is operating in other States, considerably reducing the input by
specified volunteer Club officers to administer.
Our Club system is virtually automatically activated.

When a member wishes to create an EVENT of their own making, merely logging onto the
Club website, selecting the correct page and completing the details as required will auto-
matically produce an approval, a (sanctioned) copy of which will be sent immediately to the
senders’ email address. It is strongly recommended that you carry a printed copy of this
approval, however, approval is acceptable on a phone or tablet.
A copy of the approval is automatically sent to the Events Co-ordinator of your Club at that
time and is kept on a computer file for future reference. It will also be sent to ALL
members and those wishing to take part in the Event are required to phone the Applicant to
obtain the requisite details
4. DON’T HAVE A COMPUTER or SMART PHONE or ACCESS TO ONE.
On these occasions you will have to resort to phoning Club Officer: Neville Kennard
0407 485 597. The details he will require from you will be the same as those required for the
website application.
These details are in our Newsletter/Magazine so keep one handy for reference.
Approval will, in these cases, be given by SMS text to the phone that you have lodged the
call from.
If you have any questions, contact a Club Committee Member, DO NOT PHONE TMR as
they do not wish to be involved in the individual club operation of the scheme.

Enjoy outings in your Special Interest Vehicle, this is what most owners have them for.

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