Page 12 - GNOC Policies and Procedure Handbook

For individuals who have been issued business mobile sim cards, GNOC understands that at times you
will use your business phone for personal reasons as well as business calls.

It is the individual’s responsibility not to use the phone for their personal calls while overseas. In the
case of use by the staff member GNOC will invoice the user for the personal calls made. Itemized
accounts for each phone are kept to make sure phones are not abused.

Staff should note that any mobile phone numbers that are transferred to the GNOC telephone account
become the property of GNOC and are unable to be taken with the staff member on the cessation of
employment with GNOC.

4.6.2 Private Phones used for Business

For individuals using private phones for business use, GNOC will reimburse the cost of calls made for
business reasons.

A copy of the account and the reasons for the calls should be signed off by the
Staff member and submitted to the Executive Director for reimbursement.

4.7 Computer & E-Mail, Including Internet

4.7.1 Computer usage

As an GNOC computer user you understand that you are:

1. Responsible for maintaining the confidentiality of your passwords; and

2. Fully responsible for all activities that occur under your logins, passwords and email account.

3. Must advise the Executive Director or passwords should it become necessary to access information
on the computer in your office.

4.7.2 Internet usage

Staff should keep the following points in mind when using the Internet:

• The Internet should be used primarily for work purposes.
• The Internet will be monitored for inappropriate usage from time to time;
• Criminal, inhumane, vulgar or inappropriate behavior performed by Internet users will incur
disciplinary action;
• Willful damage to GNOC’s image is not tolerated and will incur disciplinary action;
• Incidents involving connectivity, viruses or “data accidents” must be reported ASAP to
Executive Director or the Sport Compliance Officer so that necessary action can be taken.

4.7.3 Email Policy

Staff that use the email system within the GNOC office, or via remote access (webmail) must adhere to
the following rules:

• Email will be primarily for business purposes. It can be used as formal written documentation
and stored as a record of past communication;

GNOC Office Policies & Procedures 14