Page 18 - GNOC Policies and Procedures Handbook

5 Travel Policy for GNOC Office

5.1 Preamble and Scope

1. This policy has been established to ensure that:

 The Office of the Guam National Olympic Committees (GNOC) is accountable for its use of
Olympic Solidarity funds for travel.
 Staff are properly supported.
 Efficient and cost effective administrative arrangements are enabled.

2. This policy covers all travel by employees on Office business. "Office business"
refers to all travel for business purposes, and does not include cases where the travel is
personal, but the costs are borne by the Office, for example:

a) Relocation, including familiarisation visits, and recruitment.
b) Company-assisted travel for leave.

3. The policy assumes that long-distance travel on Office business will be by air. Other forms of
public transport may be used where economic and safe, after authorisation as per air travel.

4. The Office aims to ensure that those employees who must travel on Office business do so safely,
economically, comfortably and in accordance with the Office standards.

5. The Office is mindful of the large amount of duty travel and time away from home of its staff in
implementing work programs and realizes the importance for staff to achieve a healthy work life
balance.

Work-life balance is an individual choice and it means different things to different people, however,
the Office is committed to reducing work-life struggles so individuals can enjoy a healthier lifestyle
while improving productivity at work.

The process will be consistently and fairly applied to allow for a flexible work arrangement.

6. The formal travel procedures arising from this policy are set out below.

5.2 General Principles

5.2.1 Airlines

 All employees will use the airline travel agency of the Office choice, which is currently:
 One Stop Travel, who books United Airlines or Korean Airlines and other airlines as available.
5.2.2 Downgrading

No employee may downgrade his/her class of travel and use resultant refunds or benefits for
any other purpose.

5.2.3 Medical Upgrading

If the class of travel must be upgraded because of a medical condition, this can be arranged with
the approval of the President or Secretary General.

GNOC Office Policies & Procedures 20