Page 35 - Project Acanthus_Mainstay

32. Confirm your property management fee proposal.
Based on the information provided as part of this tender, and the responses received to tenderer questions, we cannot be specific in relation to our fees proposal. In question responses, there has been clear and multiple references to additional relevant detail and information being provided as part of stage two, which will allow us (subject to progression to stage two) to qualify our fees proposals. However in the meantime, we can outline our fees as follows:
» Private Residential Fee per unit £245
» Affordable Residential Fee per unit £165
» Car Park Management Fee £25
» All fees are subject to VAT
In relation to commercial management fees, we would seek to quantify our management fee initially calculated with reference to a block fee based on the average NIA of a residential unit.
If the average residential unit size was 750 sq ft, and the total net commercial floor area is 20,000 sq ft, the commercial fee would be 26 x 165 = £4290pa. This is based on £165 being the attributable block fee for all uses and tenures across
the scheme.
We propose to additionally charge a fee of 4% plus VAT for ground rent collection, subject to VAT.
33. Confirm you are able to provide the services proposed in Appendix 1 for this mandate, any exclusions and or specific services not included in your base property management fee.
We confirm our ability to provide the services outlined within Appendix 1 of this mandate. We do not believe there are any exclusions not included within the base management fee. However, we would also refer you to the standard Management Agreement and our Tariff sheet within the appendices.
» Please see Appendix 3i - Tariff Sheet 2019 and Appendix 3ii - Standard Property Management Agreement
34. If applicable, outline any assumptions or caveats you have made in arriving at this fee proposal and how you would intend to remove or resolve these.
We have referred in part to this under Q31. The key to providing a robust final fees proposal is of course, receipt of the information referred as part of the stage two process. This would include, but not be limited to:
» Full lease reviews and appraisal
» Service Charge structural review, in line with leases
» Review of obligations in relation to leisure facility management
» Staff management, based on TUPE transfer discussions
» Understanding of protocols and current management
arrangements with the affordable housing provider
» Any work required as part of latent defects, further analysis and restructuring of service charge structures and accounts
» Undisclosed disputes at the point of instruction
35. Provide three property management Client reference contacts. References will only be taken for Shortlisted Suppliers with prior notification to you.
Ms Diep Ly Jones - Senior Property Manager, Peabody
Diep.LyJones@peabody.org.uk
Sir Christopher Kelly - Brookfield Mansions, Highgate
candakelly@blueyonder.co.uk
Robert Prowse - Emerald Square, Roehampton
guhmphny@hotmail.com
36. Please provide a copy of your standard property management agreement. Our client reserves the right to use their own, but would like to understand your starting point.
» Please see Appendix 3ii - Standard Property Management Agreement
Mainstay: Response to Tender | Project Acanthus - Part Three
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