Page 31 - IGC BOOK

Policy (Plan)

A clear statement must be made in order to achieve high standards of health and safety, there
must be a commitment at all levels of the management, especially from the top management.

Organising (Plan)

Clearly defining the roles and responsibilities of everyone in an organisation for health and
safety. There should be a visible leadership from senior management to support safety
management system and to empower ground level people to work safely. The Key elements of
organising are

• Competence
• Commitment and control
• Co-operation
• Communication
Planning and Implementation (Do)

Appropriate arrangements must be in place for carrying out risk assessments, hazard
identification, the risk must be eliminated by selecting suitable equipment, substances or
changing the process or improving the design, wherever it is impossible to implement by the
above said controls, then the organisation can provide a safe system of work and personal
protective equipment.

Evaluation (Check)

Successful organisations adopt procedures to monitor, measure and review health and safety
performance regularly. Monitoring can be done by gathering information by using the indicators
active/proactive or reactive methods. For example, proactively reviewing audit and inspection
reports or reactively by reviewing ill health records.

Audit (Check)

Auditing can provide information whether the organisation’s health and safety objectives are
being met or not. Appropriate arrangement must be made for critical examination of
management systems to check all the systems are working effectively.
Actions for Improvement (Act)

Any shortfalls identified during the review process must be improved as soon as possible by
making required adjustments to the policy, organisation, and arrangements for implementation.

Continual Improvement

The process of enhancing the OH&S management system, to achieve improvements in overall
OH&S performances, in line with the OH&S policy.

ENSIGN| Unit IG1 – Element 2 – How Health and Safety Management systems Work and What They Look Like 2