Page 89 - VYSNOVA PROGRAM MANAGEMENT GUIDE 20200625

ANNEX K: Glossary

Individual hired by Vysnova, on a full time or part time basis, to perform a
Employee specific task and may be entitled to receive benefits depending on their
status.
Any employee or consultant hired to work for Vysnova in another country
Expatriate outside of the US that is a US citizen
Expendable items are disposable items with a limited life span and no
considerable value that are used to conduct daily activities, such as office
Expendable Items supplies, calculators, etc.
FAR (Federal
Acquisition The primary set of rules used by agencies when purchasing goods and
Regulations) services (www.acquisition.gov/far).
A contract where the price is set and fixed by unit of product or measure.
FFP contracts impose the maximum risk on the contractor and minimum
FFP (Firm-Fixed Price) administrative burden on the customer.
This is the same as the Actual indirect rate but after DCAA has approved that it
Final Indirect Rate: is final so all project must be billed at this rate. If DCAA has any issues with
any cost included in the ICS, then the final rate may vary from the actual rates.
Air carriers managed by foreign governments and/or airline companies
that are formally established, registered, and have their operations base in
Foreign Air Carrier countries other than the United States.
General and An indirect cost pool that collects costs related to the overall operation of
Administrative (G&A) the business.
A Gantt chart is a type of bar chart that shows all the tasks constituting a
project. Tasks are listed vertically, with the horizontal axis marking time.
Gantt chart The lengths of task bars are to scale with tasks’ durations.
Vysnova’s legal address as filed with the State and Federal government as well
Headquarters
as DCAA/DCMA.
Any employee or consultant hired to work for Vysnova that is a citizen of
the country in which Vysnova is executing its program or project (except
Host Country National the US)
An IDIQ is a type of procurement vehicle. The government allots a certain
IDIQ (Indefinite amount of money for purchases it will make with specified vendors but
Delivery Indefinite leaves open the dates the purchases will be made and the exact quantity
Quantity) of each item that will be bought.
The ICS is completed annually and reported to DCAA and DCMA to show the
final results of the year to calculate the Actual and Final Rates for the year. It
is imperative that PSR’s have accurate data as the information is included in
the ICS on schedule H and J. Schedule H shows all cost with the actual rates
Incurred Cost and schedule J shows all subcontractor with contractual information and total
Submission (ICS) expenditures under their agreement. It is imperative to ensure
Subcontractors and Consultants are correctly coded so that DCAA can check
with Subcontractors if they need to get an assist audit. If the subcontractor
has a Cost-Plus agreement, they must have an approved accounting system
and submit annual ICS submissions.
Expenses that are not reimbursable as project expenses and therefore are not
Indirect Expenses charged to the client (i.e., legal services, rent, office supplies, IT, computers,
etc.).

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