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get an idea of what’s coming up for the rest of the day or week.

Here’s what your calendar might look like with this color-coding system
in place:

Gym Gym
Travel Travel
Travel
Meeting with coworker
Training Lunch with friend
Meeting with coworker
Lunch Company meeting
Lunch
Client meeting
Meeting with boss Team meeting
Client meeting

Travel Travel
Travel
Movie Dinner party Dinner party

Hogan also suggests grouping events from the same category whenever
possible. If you have a full day of one-on-one meetings, for instance,
you can stay in the same mindset all day. But a jumbled schedule
with one-on-ones, office hours, and client meetings will require more
context switching throughout the day.

Make a boilerplate daily schedule
SuperBooked CEO Dan Mall suggests starting with a full schedule,
rather than an empty one waiting to be filled up with events. Mall says
he picked up this idea from designer Jessica Hische:

“
I love the idea that she starts every week with a full
calendar, as opposed to an empty calendar that
needs filling. I’ve always defaulted to the idea that
my main work would fit in the empty slots, after
everything else has been scheduled.

As Mall says, writing down this way of thinking about your work

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