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R e p o r t

When writing a report,
• think of a suitable title for your report.
• use formal language and long forms.
• remember to use headings to organise your report and make your ideas clearer.
• allow yourself time to plan what you will be including in your report.
• consider the advantages and disadvantages of each option.
• each part of your report should be separated from the next with clear paragraphs.

Plan
Paragraph 1
Say why you are writing the report.
The aim/purpose o f this report is to present/recommend/review/examine ... / This is a
report on ... / This report will present the findings o f ... / It will also make suggestions/
recommendations for ... / It will also suggest/recommend/discuss/analyse ...
Paragraph 2
Discuss the first point or option and evaluate it and/or make suggestions.
The first option is/would be ... / This may be a good choice ... because ... / On the other
hand, there may be some disadvantages.

Paragraph 3
Discuss the second point or option and evaluate it and/or make suggestions.
An alternative possibility would be to ... / Alternatively, ... / However, ... / In general, ... /
This option has several disadvantages ... / However, there may be some reservations
about/problems with ...

Paragraph 4
Bring the report to an end by summing up the suggestions made. Recommend one of the
options or refer to future action.
In conclusion, ... / To sum up, the main recommendations/suggestions are ... / As can be
seen from this report, ... / For these reasons, I feel that the best option is ...

Report checklist

• Have you followed the plan?
• Have you used grammatically correct forms?
• Have you checked for spelling and punctuation mistakes?
• Have you used formal language and the full forms of verbs?
• Have you used linking words correctly?
• Have you made suggestions and/or recommendations?

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