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Writing Reference

Email

When writing an email,
• make it clear why you are writing.
• be friendly and use informal language.
• don't use texting language (for example, ur for you're and lol for laugh out loud).

Plan

Greeting
Hi...! / Hello...! / Dear ...,

Paragraph 1
Begin with polite phrases. Thank the reader for his/her email or ask about him/her and say
why you are writing.
How are you? / / hope you're well.
Thank you for your email. / It was great to get your email.
That's why I'm writing. / As you know, ... / I'm writing to ...
Paragraph 2
Give more details about why you are writing.
We're planning ... / I'm thinking o f ... / We've decided to ...

Paragraph 3
Give more information.
In addition, ... / Also, ... / As for ...

Signing off
See you soon! / Keep in touch. / That's all for now. / Write back soon! / Talk to you later!
Keep in touch! Love, ...

Email checklist
• Have you followed the plan? □
• Have you used grammatically correct forms? □
• Have you checked for spelling and punctuation mistakes? □
• Did you use informal language, such as short forms of verbs? □
• Is your writing style suitable for the situation and the reader? □
• Did you use linking words? □

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