Page 126 - Area 10 - PPP

ACCOUNTING STAFF

 Prepares payroll and remittances for contract of service employees
 Assists the assessment officer
 Records incoming and outgoing documents

 The Institution’s financial management in terms of:

 BUDGET PREPARATION

1. Start at the unit level of the different operating units and colleges of
the University. The Deans and Directors shall prepare estimates or
budgetary requirements for their respective programs/projects together with
justification and submit to the budget office.
2. The Budget Office shall consolidate the fund required of each unit and
prepare an annual comprehensive budget considering the budget policies
set in the IFSU Code and distribute it back to the Deans and Directors for
review.
3. After taking into consideration feedbacks from the Deans and Directors, the
Budget is finalized and submitted for approval by the BOR.

 BUDGET ALLOCATION AND UTILIZATION
1. The Deans and Directors submits request for the utilization of the funds to
the Budget office for certification of fund allocation.
2. The request will be forwarded for approval of the University President or
the OIC.
3. The canvass will be administered to suppliers or be posted to PhilGEPS.
4. The Abstract of Canvass and Purchase order (PO) are prepared and
submitted to Budget Office for preparation of Budget Utilization Receipt
then to the Accounting Office for Certification of fund availability.
5. Upon approval of the PO, it will be served to the supplier for delivery.
6. After inspection and delivery to end users, the Disbursement vouchers
will be attached and submitted to the Chief Accountant to certify the Cash
Availability.
7. When the University President or OIC approves payment, the papers will
then be forwarded to the Disbursing Officer for payment.

 INCOME Generation

1. The funds will be managed following accounting rules and procedures and
the guidelines set at the IFSU Code.
2. Initial capitalization is taken from the General Fund
3. Income generated by the projects are deposited under IGP Fund
4. Each project has its own account code at the accounting office.
5. Funds for a particular project cannot be used by another project unless
allowed by the PM and the IGP Director. The borrowed funds are paid back
to the particular project.
6. Cash accounting is being followed in the preparation of income statement.

10 PROGRAM PERFORMANCE PROFILE: AREA X ADMINISTRATION