Page 173 - Area 10 - PPP

1. The Records Management Office follow the standard procedures set in the
University Code;

2. All documents are properly coded labelled and filed according to its
classification for easy access;

3. All file copy is marked “File” or “Released” to show that the paper has been
officially released and is ready for filing;

4. It is ensured that confidential records are off sight except to the Records
Officer and the Campus Administrator;

5. Back-up files in hard and e-copy (pdf format) is made especially for important
records;

6. Unused back page of scratch papers are utilized for internal office use;

7. A Disposal Committee to ensure compliance on the disposal process as per
Commission on Audit (COA) Circular No. 89-296 (Audit Guidelines on the
Divestment or Disposal of Property and other Assets of National Government
Agencies and Instrumentalities LGUs and/or GOCCs and their Subsidiaries)
dated January 27, 1989 is organized (University Presidents Executive Order
No. 65., s. 2019 and Presidents Memorandum No. 26-2016.