Page 124 - BASIC GUIDELINE FOR QS

Professional Practice: Guideline for Quantity Surveyor Chapter 4

4.5 Invitation Procedures

4.5.1 Preparing Document Tender
Tender document is a document contains all the information required by the contractor
to assess the proposed project and subsequently submit a bid. The tender document is

a document which for sale to the tenderer for the study, completed and priced by
tenderer. It is very important documents in the tender stage. The function of his

document is, all tendered know about the project clearly and give to them to fill in the
rates.

Content of tender document are:
 Instruction to tenderer

 Specification
 Form of tender

 Letter of Acceptance Form / Letter of Award
 Condition of tender

 Condition of contract
 Bill of Quantities
 Schedule of Rate

 Drawings
 Appendices

4.5.2 Tender Advertisement
Generally, all open tenders with estimated values exceeding RM500,000.00 will be

advertised in selected national newspapers such as Utusan Malaysia, The New Straits
Times and The Star; or on e-tender website. For tender/quotation below RM500,000.00

the notices will appear on the notice boards of originating Divisions/ Subsidiaries. All
tenders are advertised in at least one local daily in the Malay language. International
tenders must be advertised in at least two local dailies i.e one in the Malay language and

one in the English language.
Procurement opportunities can also be accessed through the procuring agencies’

websites, MyPROCUREMENT portal (http://myprocurement.treasury.gov.my) and
MyGovernment portal (www.malaysia.gov.my). Bidders are given a submission period of

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