Page 126 - BASIC GUIDELINE FOR QS

Professional Practice: Guideline for Quantity Surveyor Chapter 4

ii. Information and conditions in the tender advertisement

Information that should be includes in the tender advertisement are:

 Department that calls for the tender
 Tittle of tender

 Tenderer eligibility conditions
 Types of tender
 Class of contractor

 Head and Sub-Head
 Price of documents

 How and to whom payment is made
 Place , date and time of the sale of documents

 Place , date and time to receive documents
 Date , time and place for site visit

 Date and time close tender

4.5.3 Closing Tender & Tender Validity Period

The tender advertisement stipulates the precise date and time of closing and the
address to which all tenders must be sent. The tenders may be sent by post or dropped

into boxes specially made available for this purpose. Tender proposals by bidders
should include the technical and financial proposals prepared separately in two copies
and sealed in separate envelopes to facilitate scheduling and independent evaluation.

For local tenders, the closing date shall be at least 21 days from the date of the
tender document made available for sale. If the tender involves briefing/tour

sites/premises, at least 21 days from the date of the briefing/visit to the sites/premises
whichever is the later.
For international tenders, the closing date shall be at least 56 days from the date
of the tender document made available for sale. If the tender involves briefing/tour

sites/premises, at least 56 days from the date of the briefing/visit the sites/premises
whichever is the later.

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