Page 50 - BASIC GUIDELINE FOR QS

Professional Practice: Guideline for Quantity Surveyor Chapter 2

G) Tender Documentation

This stage is for preparing the various tender documents including those for pre-
main construction works (e.g. demolition, site clearance, access and hoarding)
and checking to see if they any special terms required by the client.

Architect and QS will select method of tendering to be used and produce
all the tender documents. When the project is approaching the tender stage, the

different firms that may be interested in constructing (contractor’s company) the
project should be invited to tender.

H) Tender Action
During this stage, documents tender will be sold to builders (contractors) so that

they can estimate the price for the project. The tenders must be submitted by a
specified time and date.
On the specified date the tenders will be opened and the Architect / Client

/ QS (Tender Committee) will select the best contractor in terms of contract sum,
completion date, background, professional staff, etc.

J) Mobilization
At this stage, the site will be handed over to the successful contractor and the
formal appointment of the contractor. The successful contractor must provide all

requirement before enter the construction site such as insurance.

K) Construction to Practical Completion
This is the stage where the contractor commences the work on site. It is typically
referred to post-contract period, since it commences once the contract for the

construction of the project has been signed and work has started on site.
After the construction finish, inspection to all elements of building will be

done by architect to ensure the contractor has followed the contract agreed. If
everything are right, the formal signing over of the project to the responsibility of
the client is made and ccc (Certificate of Completion and Compliance) will be
issued by the architect.

In April 2007 the Certificate of Completion and Compliance (CCC) is
issued by Professional Architects and Professional Engineers as well as Building

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