Page 236 - Project+

TABLE 8.1 Example communication plan

Stakeholder Communication Format of Distribution Responsible Frequency
Name Type Communication Method Person

Sponsor Project Written and verbal Email Project Weekly
status reports, notification, manager status
monthly executive project meetings,
status meeting repository, monthly

face-to-face executive
meetings
Sponsor Schedule, budget, Written and verbal Email Project Immediate

risk updates notification, manager notice of
special schedule or
meetings, budget
reports stored updates and
in project risk events

repository, with scores
face-to-face of medium
or high

Stakeholder A Project status Written and verbal Email Project Weekly
reports, schedule notification, manager
updates project
repository,
project
meetings

All Project schedule Written and verbal Email Scheduler Weekly
stakeholders updates notification,
project

repository

Stakeholder B Project status Written and verbal Email Project Weekly
reports notification, manager
project
repository,
project
meetings

You may also choose to include information in this plan on how to gather and store
information, how to obtain information between communications, and how to update
the communication plan.

Although you can use the template from this example to create an overall

communication plan for all stakeholder groups, there are some additional
considerations when it comes to communicating with your project team that you’ll

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